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    Full-Time Administrative Assistant - Minneapolis, United States - SRF Consulting Group

    SRF Consulting Group
    SRF Consulting Group Minneapolis, United States

    1 month ago

    Default job background
    Regular, Full time
    Description

    Full-Time Administrative Assistant

    SRF Consulting Group, Inc. creates lasting solutions to strengthen communities. SRF's engineers, planners, and designers collaborate with our clients and their partners to ensure meaningful results for the most challenging projects and enrich everyday experiences. Our award-winning projects range from designing roadways, trails, and bridges to planning statewide transportation systems, to revitalizing neighborhoods and urban spaces. At SRF, our employee-owners help shape the culture and future of our business and our communities. As a 100 percent employee-owned company, team members share in the company's growth and prosperity and receive stock ownership on a vesting schedule for their retirement. Our culture offers frequent companywide events, clubs, and sports teams, as well as opportunities to give back to the community. SRF also provides employees with the following:

    401(k) and company match plan, Comprehensive health benefits package

    Competitive salaries, Paid professional certifications and memberships

    Flex-time scheduling, Generous time-off programs, and Vacation time carry-over

    Multiple professional development programs

    SRF's commitment to diversity, equity, and inclusion is a cornerstone of our culture and success. Individual differences, life experiences, and talents drive our innovation and our approach. Everyone is welcome, differences are celebrated, and horizons are limitless.

    Join our dynamic SRF Administrative team, where every day there is a new opportunity to excel We're seeking a skilled individual to provide top-notch customer service to our internal clients, ensuring their needs are not just met, but exceeded, with precision and promptness. This position is in-person at our Minneapolis office.

    Responsibilities:

    • Provide exceptional customer service to internal clients, ensuring timely and high-quality execution of requests.
    • Prepare, review, and manage various corporate and project documents, including letters, proposals, reports, and presentations.
    • Assist with meeting preparations, from coordinating travel arrangements to setting up rooms and conference calls.
    • Monitor and manage the administrative ticketing process to prioritize and complete incoming projects efficiently.
    • Maintain organization and upkeep of project documentation and files, ensuring easy access for team members.
    • Utilize document management skills, including familiarity with ProjectWise, to enhance workflow effectiveness.
    • Coordinate with vendors as needed for service requests, demonstrating strong communication and negotiation skills.
    • Support reception and production duties, including handling mail and assisting with mass mailings.
    • Ensure office supplies and facilities are well-maintained and readily available for daily use.
    • Keep office work areas clean and organized, contributing to a productive and professional environment.
    • Implement and administer departmental office systems and procedures to streamline operations.
    • Purchase, maintain, and stock office and break room supplies as required, optimizing resource management.
    • Manage printer and postage logs, sending necessary documentation to accounting for record-keeping.
    • Print and bind documents, proposals, and materials, maintaining a high standard of presentation.
    • Perform additional duties as required, demonstrating flexibility and willingness to contribute to team success.

    Required Qualifications:

    • High school diploma with two to five years of related experience.
    • Ability to lift and carry up to 45 pounds, stand/walk for long periods of time.
    • Ability to travel between our Minneapolis and St. Paul offices, facilitating collaboration across locations.
    • Valid Minnesota Driver's License.
    • Experience using Microsoft Office Suite365; must have intermediate to advanced Microsoft Office Word and Excel, PowerPoint, proficiencies.
    • Ability to work in a fast-paced, collaborative, and results-driven environment.
    • Exceptional verbal, written, and organizational skills. Professional telephone skills are needed.
    • Excellent service orientation with a positive, can-do attitude.

    If you're ready to take on a diverse range of tasks, collaborate with colleagues across our Minneapolis and St. Paul offices, and play a pivotal role in our operations, then this is the opportunity you've been waiting for. Join us and be part of something extraordinary

    Visa sponsorship is not available for this position.

    SRF Consulting Group, Inc. is an Equal Employment Opportunity / Affirmative Action Employer.We cultivate a diverse, equitable, and inclusive environment where all individuals feel respected, acknowledged, and empowered to bring their authentic selves to work. Our diversity drives our innovation; our inclusivity drives our approach. We encourage ALL qualified people to apply.

    We will not discriminate against or harass any employee or applicant for employment because of hair style or texture -race, genetic testing, military status or unfavorable discharge, citizenship or work authorization status, pregnancy, arrest/conviction and expunged or sealed convictions, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, ancestry, gender identity or expression, status about public assistance, or any other protected class.

    SRF is an Equal Opportunity Employer
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