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    Administrative Assistant - Minneapolis, United States - Blue Harlan

    Blue Harlan
    Blue Harlan Minneapolis, United States

    3 weeks ago

    Default job background
    Description

    Administrative Assistant

    Downtown Minneapolis, MN

    Parking pass provided

    In office role with flexibility for work life balance

    The Administrative Assistant plays a crucial role in supporting the day-to-day operations of the construction firm by providing administrative and clerical assistance to various departments within the organization primarily supporting the Firm Administrator. This position requires a detail-oriented individual with excellent organizational skills, the ability to multitask, and a strong work ethic.

    The company is stable and growing and offers a warm and engaging culture.

    KEY RESPONSIBILITIES

    General Administrative Support:

    • Answering phone calls, taking messages, and redirecting calls as necessary.
    • Managing correspondence, including emails, letters, and packages.
    • Greeting visitors and directing them to the appropriate personnel.
    • Maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

    Data Entry and Record-Keeping:

    • Inputting and updating data in company databases and spreadsheets.
    • Organizing and maintaining electronic and hard copy files.
    • Assisting in the preparation of regularly scheduled reports.

    Scheduling and Calendar Management:

    • Coordinating appointments and meetings for staff members.
    • Managing conference room reservations and helping with event planning.
    • Making travel arrangements and preparing travel itineraries.

    Assisting with Project Documentation:

    • Compiling, copying, sorting, and filing project-related documents.
    • Assisting with the preparation of bid packages and proposals.
    • Ensuring the timely distribution of project documents to relevant stakeholders.

    Assisting with HR Functions:

    • Supporting the HR department with administrative tasks, such as scheduling interviews and processing new hire paperwork.
    • Maintaining employee records and updating HR databases.

    KEY REQUIREMENTS

    • Proven experience as an administrative assistant or relevant administrative role.
    • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
    • Excellent communication skills, both written and verbal.
    • Strong organizational and time management skills.
    • Ability to work effectively in a fast-paced environment and prioritize tasks.
    • Attention to detail and accuracy.
    • Knowledge of basic accounting principles is a plus.
    • Experience in the construction industry is preferred but not required.

    Benefits

    Competitive salary

    Comprehensive benefits package

    We look forward to reviewing your application

    This is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel welcomed, valued, and respected

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