Administrative Assistant - Melbourne, FL
4 weeks ago
Job summary
The Administrative Assistant is a full-time non-exempt position initiating coordinating and executing administrative support including purchasing and travel coordination to HQ to ensure efficiency of operations.Responsibilities
- Coordinates meetings including preparing and distributing agendas and other meeting materials reserving and preparing facilities recording/transcribing meeting minutes as needed.
- Performs general clerical duties including filing photocopying faxing mailing ensuring material services necessary for HQ operations are ordered in a timely manner in compliance with company acquisition processes answering screens forwarding incoming phone calls not directed to a specific extension supporting company systems procedures facilitating the coordination of approved travel requests for both domestic international travel that adhere to company travel policy procedures collaborating with recruiters managing the process of posting company positions to various job boards finding qualified candidates align with companys goals objectives sending out thank you cards work anniversaries employee birthdays managing ordering Sentry View Systems shirts swag organizing overseeing company functions ensuring seamless planning execution coordination employee engagement team building assist preparation distribution internal communications directed management assist FSO administrative duties visitor badging required purchasing responsibilities include reviewing processing internal purchase requisitions ensuring accuracy forms adherence policies procedures facilitate communications vendors customers delivery schedules tracking deliveries arranging returns resolve issues related order discrepancies incorrect shipments damaged goods billing errors liaise accounting department timely payment invoices provide paperwork credit card receipts reconcile discrepancies billing prepare maintain review purchasing files electronically hard copies corporate online account management perform other administrative duties required.
Job description
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