Administrative Assistant - Community Justice Center

Job summary

The administrative assistant provides various administrative services for the director and department staff. This includes providing customer service and performing related clerical duties such as answering phone calls, greeting visitors and answering inquiries personally.

Responsibilities

• Provide customer service and perform related administrative clerical duties.
• Answer telephone calls screen callers provide information take messages greet screen assist walk-in visitors answer various inquiries personally attend training meetings as required maintain supervisor's calendar scheduling appointments making all necessary arrangements prepare budgetary materials maintain office supplies call in repairs on equipment heating cooling leaks restroom supplies set up coordinate department meetings events reserve rooms equipment make copies order lunch snacks beverages update data computer Excel spreadsheets generate lists letters reports from computer records of department activities sort distribute incoming mail copy distribute documents memos reports letters correspondence perform other duties required.

Job description