Program Manager IV - Seattle, United States - CCSWW

Description

Overview:

Full-time positions starting at $67,200 - $74,800/yr (D.O.E) with COMPETITIVE BENEFITS INCLUDE:

• Medical, Dental, Vision, Life Insurance and Long-Term Disability
• Health Savings Account and Flexible Spending Account
• Generous PTO, paid sick time, 15 days of paid vacations, 13 days of paid holidays, plus a personal holiday
• CCS/CHS 403(b) Employee Saving Plan
• Employee assistance program
• Lots of room for advancement

Program Description

Junction Point provides safe and dignified 24/7 enhanced shelter and supportive services for 72 people age 50 and older experiencing homelessness. Our mission is to provide a hospitable and low barrier shelter with a harm reduction model. This is to be done in the spirit of the ministry of presence, which fosters attention to the individual and respect for each persons unique situation. This shelter is for a population of older people who are vulnerable to the weather, street predators, and illness. These people may be high needs, have serious physical disabilities, chronic and acute mental illness, active chemical dependency and trauma. Junction Point Shelter emphasizes moving people into permanent housing through case management.

Position Description

The Program Manager is responsible for staff supervision, regular recruitment and hiring of staff, management of volunteers, preparing and managing program budgets and spending, preparing funding applications, maintaining relationships with contract monitors, being the staff liaison to fundraising groups, local advocacy, and ensuring the upkeep and maintenance of the facilities. This position manages approximately $1.9 million of funding annually.

The Program Manager takes a lead role in advocating for increased low barrier harm reduction services and permanent housing opportunities that can accommodate this vulnerable population. This requires managing strong relationships with community leaders and funders.

This position directly supervises the Operations Manager and Supportive Services Manager.

Leadership

• Provide inspirational leadership in program and service coordination and management in a low barrier, harm reduction model.
• Strategically plan for program growth and development, as the community works towards the goals of King County Regional Homelessness Authority, HUDs goals of Housing First and King County Coordinated Entry and Assessment, and other local and national movements regarding homelessness.
• Build relationships with local neighborhood and community representatives to further common goals, and attend relevant meetings.
• Network with other service agencies to ensure continuum of care for residents.
• Work with staff and clients to ensure the shelter is a safe and compassionate environment that supports clients in obtaining housing.
• Hire and directly supervise the Operations Manager and Services Manager. Oversee hiring and supervision of all program staff, including Case managers, Program Supervisor, Advocates, Maintenance staff and Fund Developer. Conduct annual reviews of staff performance.
• Assure compliance with CCS Personnel Policies and Procedures
• Assess specific training needs for staff and implement training plans. Incorporate practices and principles that value diversity in staff training.
• Hold monthly staff meetings, or more often as needed. Develop staff cohesion.
• Develop and maintain relationships with donors, volunteers, and people and organizations that advocate and support ending homelessness.
• Make sure that all volunteers, especially client volunteers, are adequately supported.
• Develop and maintain a workplace which values and supports a culturally and ethnically diverse work and service environment.
• Attend CCS directed Program Manager and supervisory meetings

Management responsibilities

• Work with Operations Manager and Supportive Services Manager on staff scheduling. Assure the programs are open and adequately staffed 365 days a year, filling in as needed. Minimize the use of overtime. Assure appropriate backup is in place at all times. Ensure after-hours 24/7 on-call management rotation.
• Notify the agency (human resources, accounting, operations, grants, etc.) of any specific requirements that will affect the agencys implementation of its policies and procedures.

Fiscal Responsibilities

• Coordinate with Operations Manager to review program financials.
• Prepare, monitor and control the budget, for approximately $1.9 million annual funding for the program. Insure the program can pass funder audits.
• Provide oversight on the preparation of invoices for funding and submission of accounts payable requests to accounting.
• Monitor government contracts. Assist with record keeping and audit preparation. Ensure that program operation and documentation complies with all contracts, auditing, and other applicable standards.

Operations

• Coordinate with Operations Manager on purchasing and maintenance of facility and equipment.
• Handle emergency and facility issues.
• Develop emergency plans for the program.
• Coordinate with Supportive Services Manager on the management and entry of data on clients into the agency database and the local Homeless Management Information System. Monitor data at least monthly. Supervise any detailed quarterly, annual or monthly demographic required by funders.
• Use data for program planning to improve services and outcomes. Develop a thorough understanding of funders and the provider communitys use of data.
• Ensure client records meet agency and contract standards.
• Modernize programs systems to use technology to the best advantage. Find efficient ways to conduct operations.
• Respond to client complaints and issues promptly and seek resolution at the lowest level possible. Review decisions to bar clients from participation in the programs to ensure policy and contract compliance.
• Maintain food safety in programs. Ensure that food operations meet health department and food donor standards.

Funding and Resources

• Collaborate with fundraising staff and management to ensure that fundraising goals are defined and met.
• Write applications for funding to government, foundation and private sources.
• Maintain and develop relationships with donors.
• Make individual and group solicitations to community groups.
• Participate in annual fundraising activities including preparing and presenting information about the program and asking for donations at the event.

Community support

• Work to increase staff and client involvement in advocacy.
• Work closely with the Coordinated Entry System to insure more housing opportunities become available for clients.
• Work with local funders to maintain current shelter and services, and to develop new program opportunities for people experiencing homelessness in Seattle.
• Participate in advocacy to increase housing for people experiencing homelessness.
• Identify and participate in meetings with neighborhood groups.

Job Conditions

This position requires the employee to work in an environment where there may be exposure to blood, bodily fluids, and other potentially infectious material. Other exposures could include cleaning supplies, bedbugs, chemicals involved in pest control, paint and other materials used in building maintenance, building temperature fluctuations, dust, noise, and odors. Working conditions include interruptions, crisis response, and regular interactions with individuals who are dealing with issues of chemical dependency and/or mental illness, or are experiencing anger or frustration.

• Bachelor's degree in social services or a related field, or commensurate experience in social services.
• At least two years of experience in direct provision of social services, preferably with people experiencing homelessness in a harm reduction low barrier model.
• At least two years of program management in social services, preferably with people experiencing homelessness.
• Understanding of problems participants of this program may face, including alcohol and drug abuse, mental illness, vulnerability, trauma and long-term, chronic homelessness.
• Minimum two years supervisory experience.
• Excellent written and oral communication.
• Good computer skills, with ability to maintain complex client records, spreadsheets, and produce flyers and informational materials.
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.
• Organizational and time management skills.
• Commitment to working within the mission, goals and objective of Catholic Community Services.
• Valid Washington State Drivers License and meets the conditions of the agency driving policy.
• Criminal history background checks are required prior to employment.
• Commitment to harm reduction program model.

Preferred Qualifications

• Masters degree in Social Work or a related field.
• Fluency in Spanish
• CPR / First Aid training

Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors.

Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer. Please let us know if you need special accommodations to apply or interview for this position.