Payroll Specialist - Chicago, United States - One Hope United
Description
Essential Duties and Responsibilities
- Ensures payrolls are processed timely and accurately
- Review and process employees' time worked into the payroll system electronically or uploaded via approved spreadsheets.
- Reviews payroll documentation for accuracy through various reports and makes any necessary adjustments or corrections to ensure the accuracy of earnings and hours worked.
- Processes employee changes in the payroll system via approved personnel change forms, including deductions, garnishments, levies, and benefits.
- Answers inquiries regarding employment verification, including employee inquiries and requests regarding payroll matters
- Works cooperatively with Accounting, Human Resources, and Operations on all payrollrelated issues.
- Provides quality customer service (either written or verbal) to all employees within the Agency.
- Reviews nonexempt personnel time sheets for compliance with wage and hour laws.
- Processes manual checks as requested and approved by management.
- Prepares various payroll reports, including the salary matrix.
- Maintains client confidence and protects operations by keeping information confidential.
- Assists Finance with monthend related activities, analysis, and reporting.
- Assists with external audits by providing supporting records and documentation;
- Performs monthly reconciliation of payroll earnings, cash analysis, and bank reconciling items for review by the Controller.
- Works on all aspects of yearend processing for accurate and timely distribution of W2 statements.
- Prepares, reconciles, and generates payroll reports for the annual Worker's Compensation audit.
- Ensures accuracy of payroll system calculations and time management system.
Payroll Specialist
- Trains agency staff as appropriate on the payroll system.
- Maintains policies and procedures for payroll processes.
- Creates monthly payroll statistics for review by Finance leadership.
- Performs related duties as required
revise this job description as needed to comply with actual job requirements.
Qualifications
- Education BA/BS degree preferred or Payroll Certification
- Experience 5 years of experience in electronic payroll system experience preferred.
- Valid driver's license and acceptable driving record with OHUrequired levels of coverage for auto insurance
Required Skills:
- Possess excellent analytical and critical thinking skills.
- Working experience of multistate payroll tax at the federal, state, and local levels.
- Ability to adapt to changing work priorities while meeting deadlines and schedules with frequent interruptions.
- Maintaining confidentiality.
- Advanced skills in Excel.
- Previous experience in a nonprofit agency is preferred.
- Excellent interpersonal skills as well as good verbal and written communication skills
- Willingness to be a dynamic team member.
- Strong computer skills and knowledge of relevant technology.
- Willingness to learn about all areas in the agency.
We Invest In You
- Competitive pay and benefits, plus tuition reimbursement
- Generous vacation and PTO plans
- Health, dental, vision, 403b Retirement, flexible spending accounts, Agency paid life and LTD, supplemental life insurance.
- Career ladders, professional development, and promotion opportunities
- Leadership opportunities on sitebased Center Management Teams
- Relocation assistance is available
A Different Kind Of Employer
One Hope United is strong and ready to grow. Are you ready to grow with us?
- 800 talented professionals strong, serving 10,000 children and families in Illinois, Wisconsin, Missouri, and Florida Fiscally stable, $50 Million agency
- Energetic leadership and a rich community of support
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