Part-time Administrative Associate - Hialeah, United States - ZAFCO INTERNATIONAL

Description

• Collect bills from vendors and ensure timely payments.
• Review invoices for accuracy and verify against received goods or services.
• Coordinate with Admin Analyst to ensure all expenses align with budgetary constraints.
• Negotiate with vendors to optimize terms and pricing as necessary.

• Maintain positive relationships with vendors and address any payment discrepancies or issues.
• Communicate effectively with vendors regarding invoice inquiries and payment schedules.

• Assist Admin Analyst in monitoring expenses and budget allocations.
• Provide support in budget planning and forecasting as required.
• Alert management of any potential budgetary concerns or discrepancies.

• Perform general administrative tasks such as filing, data entry, and document management.
• Maintain accurate records of assets and office inventory.
• Coordinate office maintenance activities and ensure a safe and functional work environment.
• Monitor office supplies and coordinate restocking as needed.

• High school diploma or equivalent; additional certifications in office administration or related field preferred.
• Proven experience in administrative roles, preferably in a corporate or office setting.
• Proficiency in English is essential for effective communication within the team and with external stakeholders.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Detailoriented with a high level of accuracy in data entry and recordkeeping.
• Ability to work independently and collaboratively within a team environment.
• Experience in invoice management and vendor negotiation is a plus.

• 8 hour shift

• Administrative: 1 year (preferred)

• Hialeah, FL required)

• Hialeah, FL 33018: Relocate before starting work (required)