Director of Finance - Los Angeles, United States - Heart Of Los Angeles Youth Inc

Description

TITLE:
Director of Finance & Administration


DEPARTMENT:
Administration


REPORTS TO:
Deputy CEO


SALARY:
$90, ,000 annually


HOURS:
Full time - Exempt


START DATE:
May 28, 2024

Heart of Los Angeles (HOLA) helps young people overcome barriers through exceptional, free, integrated programs and personalized guidance in a trusted, nurturing environment.

_ Our core values are:
Respect, Responsibility, Support, Positive Communication, and Inclusion._

ABOUT HEART OF LOS ANGELES

Heart of Los Angeles gives underserved kids an equal chance to succeed through a comprehensive array of after school academic, arts, athletics, music, and wellness programs.

Serving more than 3,000 youth in the Westlake, Central, and South LA areas each year, 90% of Heart of LA's elementary school students perform at or above grade level, and more than 95% of Heart of LA's high school seniors graduate and go on to post-secondary education.

Heart of LA exclusively serves youth who would otherwise not have access to quality education and wellness resources, and our programs are offered at no cost to the families who we serve.

Our success is founded on safe environments, nurtured by a no-wrong-door approach, amplified by world-renowned partners, and perpetuated by students who become productive, caring, and responsible citizens.

***- and goal-oriented in a fast-paced, team-oriented, collaborative environment.


ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee finance in consultation with the Deputy CEO, including budgeting, financial forecasting, monthly reporting, cash flow, the annual audit, and the supervision of the Account Manager
• Provide financial analysis and reports to the executive team, program directors and staff, and Board of Directors
• Oversee the maintenance of all financial documents to ensure they are in good order and in accordance with best practices
• Manage bank and investment accounts, review and manage cash flow, and deposit all incoming checks in a timely manner; act as an authorized signer for bank accounts and initiate electronic payments
• Develop and maintain relationships with business bankers, brokers, and others
• Manage relationships and reporting for the organization's New Market Tax Credit financing
• Prepare organizational budgets and lead the budget process
• Regularly audit the monthly financial close process, including ensuring all costs incurred are properly recorded, reviewing journal entries, account balance reconciliations and report preparation
• Work with Accounts Manager and Grants team to set up, maintain, analyze and keep in compliance all temporarily restricted funds and endowments
• Serve as the primary liaison for the annual audit and tax returns
• Staff the Board of Directors' Finance, Investment, and Audit Committees, including report preparation, scheduling, and meeting facilitation
• Lead the business and office administration activities of the organization
• Negotiate, oversee, and be responsible for business contracts including but not exclusive to: insurance, leases, vendor relationships, yearend filings
• Supervise the Office Coordinator and ensure the appropriate management by that role of handling the mail, maintenance of administrative files, and management of office equipment and supplies, and support requests
• Purchase supplies and equipment as needed; establish new vendor accounts; negotiate costs and conditions with vendors
• Lead decision making related to earned income opportunities stemming from thirdparty entities who are "renting" spaces on HOLA's campus, and coordinate or delegate project management as needed
• Oversee facilities with the Deputy CEO in consultation with the Operations Director
• Help oversee the creation of plans, budgets, and schedules to ensure HOLA's physical assets, including buildings, furniture, and property are appropriately maintained and managed
• Recommend annual investments in fixed assets for the organization
• Collaborate with HOLA's IT Consultant to oversee the information technology needs of the organization
• Serve as the primary contact for HOLA's Information Technology consultant and ensure the organization's needs are met by that relationship
• Review and approve technology investments recommended by IT consultant and Office Coordinator as needed
• Oversee the purchasing of new technology as needed
• Support HOLA's Human Resources department with financial functions
• Collaborate with the Deputy CEO and HR Manager to develop, recommend, and implement personnel policies and procedures
• Annually review and analyze the compensation program with the Deputy CEO and HR Manager
• Approve payroll on a semimonthly basis in collaboration with the HR Manager; regularly review payroll and tax filing records for awareness and accuracy
• Audit human resources budget on a timely basis to assure hours and salaries are adhering to organizational budget
• Build and maintain strong rel