Records Specialist 1 - Harrisburg, United States - State of Pennsylvania

Description

THE POSITION
Are you interested in performing advanced clerical work? Do you possess advanced typing skills, above average attention to detail, good communication skills, and the ability to multi-task under pressure? The Department of Corrections (DOC), State Correctional Institution (SCI) at Waymart, is seeking a highly motivated Records Specialist 1 to join our team If you wish to explore a rewarding career that offers the opportunity to share your skills while earning a great salary and benefits, the Department of Corrections wants to hear from you today

DESCRIPTION OF WORK
As a Records Specialist 1, you will maintain accurate and up-to-date master files.

You will analyze court documents to create and revise sentence structures and sentence calculations; revise sentence calculations when changes are made by the court or the Pennsylvania Probation and Parole Board; review time periods identified as commitment credit to determine if the credit is legal and should be applied; update and review inmate criminal histories; and conduct one-on-one inmate interviews, fingerprinting and photographing.

Additional duties include the scrutinizing of inmate cases assigned to your caseload prior to release to ensure that the release is legal, timely, and that the inmate has met all requirements for release.

You also ensure that the registration and fingerprinting of parole violators and sex offenders under Megan's Law are processed appropriately.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• This position is eligible for full retirement at age 60 or 65.
• Salary: In some cases, the starting salary may be non-negotiable. Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $39, before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must be able to obtain and maintain an active Commonwealth Law Enforcement Assistance Network (CLEAN) certification issued by the Pennsylvania State Police within the probationary period and maintain the same for the duration of employment in this job.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at ra-cs-Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or: your score may be lower than deserved.

* you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.
Learn more about our Total Rewards by watching this short video
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.
Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S.

holidays, as well as flexible work schedules and work-from-home opportunities.
Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good.

As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit and click on the benefits box.

• Eligibility rules apply.

01
How many years of full-time clerical or correctional custodial experience do you possess?

• 2 years or more
• 1 but less than 2 years
• Less than 1 year
• None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below.

The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision.

If you claimed you do not have experience, type N/A in the text box below.
03

How much college coursework have you completed, in any field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision.

Unofficial transcripts are acceptable.

You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left.

You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation.

For more information on foreign education credentials, please visit and click on Other Information.

• 60 credits or more
• 30 but less than 60 credits
• Less than 30 credits
• None

04
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored.

They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position.

Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification.

You must complete the application and answer the supplemental questions.

Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty.

If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.

The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.

In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our FAQ page.

• Yes

05
WORK BEHAVIOR - ANALYZING INFORMATION

Reviews and analyzes inmate files including medical records, dispositions, sentence records, and court orders to assist in the determination of their accuracy and communicates findings in order to make adjustments or corrections to files.

Levels of performance
Select the Level of Performance that best describes your claim.

• A. I have experience reviewing and analyzing documents to determine their accuracy. I was responsible for communicating my findings and making any necessary adjustments or corrections.
• B. I have experience reviewing and analyzing documents to determine their accuracy. I was responsible for communicating my findings to someone else who made any necessary adjustments or corrections.
• C. I have successfully completed college-level coursework related to data analysis or analytics.
• D. I have NO experience or coursework related to this work behavior.

06

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name of the employer(s) where you gained this experience.
• Your experience reviewing and analyzing information for accuracy.
• Your experience making adjustments to information.
• Your specific duties and level of responsibility.

07

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

08
WORK BEHAVIOR - CUSTOMER SERVICE

Interacts with inmates, the public, or other personnel to gather information and explain rules, regulations, policies, and criminal history information.

Provides appropriate responses to inquiries and refers individuals to the appropriate area for assistance as necessary.
Levels of Performance
Select the Level of Performance that best describes your claim.

• A. I have experience receiving customer inquiries. I was responsible for answering questions and providing technical information as necessary.
• B. I have experience receiving customer inquiries. I was responsible for answering general questions, but referred customers to someone else for responses to technical questions.
• C. I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or interviewing.
• D. I have NO experience or coursework related to this work behavior.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name of the employer(s) where you gained this experience.
• Your experience answering questions and providing technical information.
• Your specific duties and level of responsibility.

10

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

11
WORK BEHAVIOR - DOCUMENT MANAGEMENT

Maintains inmate files for compliance with applicable laws and regulations and tracks appeals, misconducts, and grievances in electronic databases and paper case files.

Updates inmate files with all corresponding legal documents when necessary and files appropriately. Ensures files contain all legally required documentation.
Levels of Performance
Select the Level of Performance that best describes your claim.

• A. I have experience maintaining databases, documents, and files. I was responsible for ensuring all required documentation was present and obtained missing documentation for the files.
• B. I have experience maintaining databases, documents, and files. I was responsible for ensuring all required documentation was present; however, someone else obtained missing documentation for the files.
• C. I have successfully completed college-level coursework related to electronic records management, documents management, records retention, record keeping, information confidentiality, records management, or business law.
• D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name of the employer where you gained this experience.
• Your experience maintaining databases, documents, and files.
• Your specific duties and level of responsibility.

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

14
WORK BEHAVIOR - RESEARCH AND DOCUMENTATION
Conducts research by gathering, analyzing, and interpreting information related to inmates' criminal history and identification records. Researches files and coordinates information from other personnel to prepare for special projects and reports as needed.
Levels of Performance
Select the Level of Performance that best describes your claim.

• A. I have experience researching records and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources.
• B. I have experience retrieving specifically requested records and files from a single records location.
• C. I have successfully completed college-level coursework related to research methods, statistics, research design and analysis, or data collection.
• D. I have NO experience or coursework related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior.

Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name of the employer(s) where you gained this experience.
• Your experience researching records and files.
• The sources from which you retrieved information.
• Your specific duties and level of responsibility.

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below.

If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University
• Course Title
• Credits/Clock Hours

Required Question
Agency Commonwealth of Pennsylvania
Address 613 North Street
Harrisburg, Pennsylvania, 17120
Website

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