program office assistant - Kittery
1 month ago
Job summary
Serve as a Counseling Advocacy and Prevention (CAP) Program Office Assistant within Commander, Navy Installations Command (CNIC), Fleet and Family Readiness Department (N9), Family Readiness Division (N91), Fleet and Family Support Program (FFSP). Provide administrative support and assistance for clinical counselors.
Assist new staff with initial in-processing requirements including security paperwork, training, employee badge, parking pass setup, phone password access. Maintain staff calendars schedule appointments coordinate meetings time location of meetings assemble background material inform supervisor of conflicts reschedule appointments when supervisor is unable to make commitments calendar available to supervisor others minimize scheduling conflicts.
Provide frontline customer service assess needs individuals seeking assistance explain CAP program guide them appropriate resources operate computer peripheral equipment office automation software produce correspondence reports presentation briefing materials complex formats graphics tables text editing revising electronic drafts updating revising existing spreadsheets maintaining office databases input statistical information ACCESS database FFSC Management Information Systems daily modify update databases assist FFSC Director FAP Supervisor fiscal budget management track supplies materials needed support clinical programs initiate purchase requests DoD FedMALL identified data system receive purchased materials verify accuracy submit all purchase order receipts copy retained budget binder maintain update budget binder accurately reflects center purchases assist staff processing travel training requests reviewing travel reimbursement requests forwarding appropriate POC processing review training requests before forwarding CAP Supervisor acceptance may assist reserving lodging TADs perform other duties assigned.
Job description
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