- Serve as Executive Assistant to the Chief Investment Officer and provide high-level administrative support to the Office of Investments (OOI) Directors. Manage and coordinate appointment calendars for the OOI Team. Coordinate the CIO's daily schedule, keeping appointments and meetings on time or changing schedules as necessary.
- Serve as the office manager (e.g. coordinate office technology, physical space, lease, act as liaison with property management, etc.).
- Compose and manage the accurate completion and flow of legal documents/contracts and OOI Information in and out of the OOI for approved investments. Set priorities and independently ensure strict deadlines are met. Coordinate execution and delivery of signature documents.
- Develop and coordinate the annual operating budget process. Monitor and analyze the budget versus actual variance monthly. Approve invoices for payment in OneSolution. Reconcile monthly OOI credit card statements and employee reimbursement for expenses.
- Coordinate stakeholder meetings including scheduling, distributing meeting materials, and recording meeting minutes as requested.
- Monitor existing investments for administrative requests, track due dates, and complete requests as appropriate.
- Oversee Investment Policy Statement (IPS) Compliance ensuring guidelines set forth are maintained.
- Provide organization to the OOI by maintaining working and permanent files with high-level documents, proposals, and legal contracts.
- Compose and edit reports, correspondence, budgetary information, and legal documents involving subject matter that may be of a highly confidential or sensitive nature.
- Manage OOI travel. Proactively coordinate the pre-planning of trips including, obtaining flights, hotels, cars, meeting arrangements, compilation of materials, and creation of agenda/itinerary.
- Understand organizational policies and procedures necessary to ensure that appropriate decision-making protocols are followed.
- Manage external/priority contacts, proactively understanding who they are and keeping track of periodic communication needed for priority contacts.
- Anticipate the CIO's needs and proactively bring together appropriate people and resources to support those needs.
- Receive, sort, and screen incoming mail and route accordingly.
- Screen calls, take messages, determine the nature of the call, and handle on own initiative or refer appropriately.
- Procure office supplies and equipment.
- Other duties as assigned.
- Knowledge of Microsoft Office Suite required, including proficiency in Outlook, Word, Excel, PowerPoint, Planner, OneDrive, OneNote, SharePoint, and Teams is required.
- Excellent written and verbal communications skills. High level of skill in composition, grammatical editing, proofreading and attention to detail are required.
- Ability to use good judgment, diplomacy, maintain confidentiality and to exercise discretion on various operational matters.
- Ability to analyze, interpret and implement policies and procedures.
- Excellent planning, problem solving, analytical, decision making, organizational, project management and customer service skills. Must be a motivated, adaptable team player with the ability to exercise initiative and to work well with others.
- Strong organizational and time management skills and ability to handle multiple projects.
- Must be highly proactive with the ability to work independently, requiring minimal supervision.
- HS Diploma/GED equivalent required.
- Four years' experience providing high level clerical or office management required.
-
Managing Director, Office of Academic Affairs
2 weeks ago
Purdue University West Lafayette, United StatesReq Id: 31555 · Job Title: Managing Director, Office of Academic Affairs · Job Description: · Job Summary · The Managing Director of the Office of Academic Affairs functions as a senior administrative leadership resource for all faculty affairs related matters within the College ...
-
Office Manager
2 weeks ago
Equitable Advisors Lafayette, United StatesJob Description · Job DescriptionAre you an administrative professional who is organized, dependable and results driven? If you are a detailed professional that is results driven, this is the career for you I am looking for an office manager to work closely on key items that supp ...
-
SilverLinx Tippecanoe, United StatesAbout the Company · We are shaping the future of digital production. · At Germanedge, we are already working with globally represented clients to create the future of connected production and unlock the potential of MOM, IIoT, and Industry 4.0. · With our innovative technologies ...
-
Team assistant/office management clerk
1 week ago
Titan Ventures Fountain, United StatesAbout the Company · Established in Munich since 1972 and located directly next to the English Garden, our architecture firm has completed over 200 projects, many of which were acquired through participation in competitions and public procurement procedures. Our approach and succe ...
-
Commercial employee
1 week ago
Quantum Ventures Shadeland, United StatesSTRABAG RAIL GMBH is currently seeking a part-time Commercial Employee (m/f/d) for Railway Construction in Berlin (req Our company is a global leader in construction, with over 2,400 locations and a team of dedicated individuals working towards progress. Our projects and employee ...
-
Clinic Director
5 days ago
Team Rehabilitation Services, LLC West Lafayette, United States Full timeOverview: · Team Rehab is a network of therapist-owned outpatient physical therapy clinics in Michigan, Illinois, Indiana, Wisconsin and Georgia. · Our mission is to provide the best outpatient physical therapy, occupational therapy and speech therapy. We want our patients to enj ...
-
Preconstruction Manager
20 hours ago
Summit West Lafayette, United States**This position accepts TN Visa Candidates · The Preconstruction Manager (PCM) manages the programming, budgeting, design and engineering for key client projects from initial project conception through completion of Issue for Construction documents. With the help of both interna ...
-
Registered Nurse
1 week ago
Milan Laser Company West Lafayette, United States Full timeAbout Milan Laser Hair Removal · Milan Laser Hair Removal is one of the nation's premier laser hair removal providers. That's because we only use top of the line lasers, and all our treatments are performed by licensed medical professionals. Additionally, we guarantee our clients ...
-
Design/Build Project Engineer
5 days ago
Summit West Lafayette, United States**This position accepts TN Visa Candidates.** · Position Summary: · The Construction Project Engineer (CPE) role is responsible for supporting the project and staying involved through project completion to ultimately deliver projects that are constructed safely, completed with hi ...
-
Field Services Engineer
1 week ago
Teledyne FLIR West Lafayette, United StatesThe Field Service Engineer will troubleshoot, repair, and perform preventative maintenance (including installation and training) on Teledyne FLIR chemical and biological detection instruments in house and/or at customer sites. · Primary Duties & Responsibilities: · Become knowled ...
-
Business Office Manager
20 hours ago
Trilogy Health Services Crawfordsville, United StatesOversees and supervises the business office staff and administrative functions for the health campus. Establishes and maintains filing systems for accounts receivable, accounts payable, resident information, personnel information, etc. Ensures daily Office Manager, Business, Mana ...
-
Business Office Manager
10 hours ago
Trilogy Health Services Crawfordsville, United StatesJOIN TEAM TRILOGY · Plans, supervises and coordinates the business office operations of the health campus. Oversees AR/AP, Payroll and billing for the health campus in accordance with current accounting principles and in conjunction with company policies and procedures. · Duties ...
-
Business Office Manager
1 day ago
Wellbrooke of Crawfordsville Crawfordsville, United StatesJOIN TEAM TRILOGY: · Plans, supervises and coordinates the business office operations of the health campus. Oversees AR/AP, Payroll and billing for the health campus in accordance with current accounting principles and in conjunction with company policies and procedures. · Duti ...
-
Assistant Manager
1 week ago
Loves Travel Stops & Country Store Lafayette, United States Full timeReq ID: 439508 · Address: 2400 E 200 N Lafayette, IN, 47905 · Benefits: * Paid Time Off * Flexible Scheduling * 401(k) – 100% match up to 5% * Medical/Dental/Vision Insurance after 30-days * Competitive Pay * Career Development * Quarterly Bonus Program * Hiring Immediately · We ...
-
Branch Director- Home Health
22 hours ago
Elara Caring Lafayette, United StatesThe Branch Director is responsible for the overall operations and services performed within a specific branch. This position organizes and directs the branch's Clinical Team Managers, LPN/LVN Clinical Coordinators, Schedulers and Office Managers to ensure high quality services ar ...
-
Workforce Management Specialist
6 days ago
ATC Lafayette, United StatesPartner Navigators for District 4 · Candidate must reside in these counties: Benton, White, Cass, Miami, Howard, Tipton, Carroll, Clinton, Tippecanoe, Warren, Fountain, Montgomery · Office Location: Vocational Rehabilitation Services - Lafayette, IN · Work Setup: Position is Remo ...
-
Insurance Sales Representative
5 days ago
Bankers Life Lafayette, United StatesBankers Life, one of the most respected brands in the Financial Services industry, is seeking ambitious individuals to grow our team of Insurance Agents and Financial Representatives. If you have a passion for helping others achieve their financial goals, are a natural networker, ...
-
Senior Manufacturing Engineer
1 week ago
Tekskills Inc. Lafayette, United StatesJob Title: Sr. Automotive Manufacturing Engineer · Location: Lafayette, IN On-site role) · Duration: Fulltime · Key words to search: · Must have experience on CNC Machine, CNC setup & troubleshooting, CNC Lathes, Vertical And Progressive CNC Broaching Machines. · Machining/ Mach ...
-
Research Account Specialist, Office of Research
2 weeks ago
Purdue University West Lafayette, United StatesReq Id: 31038 · Job Title: Research Account Specialist, Office of Research · Job Description: · Job Summary · The Research Account Administrator will manage a designated group of faculty research portfolios and lead a team of business assistants responsible for providing support ...
-
Cycle Counter, Inventory Management
2 weeks ago
Helena Agri-Enterprises West Lafayette, United StatesThe Operations Manager identifies needed improvements for business processes and operations to increase overall productivity, increase efficiencies and lower sales costs. The employee's primary duty must be the performance of office or non-manual work directly related to the mana ...
Executive Assistant to the CIO and Investment Office Manager - West Lafayette, United States - Purdue Research Foundation
Description
Executive Assistant to the CIO and Investment Office ManagerDepartment: Office of Investments
Employment Type: Full Time
Location: Purdue Research Foundation
Description
Working for the Purdue Research Foundation offers a dynamic and innovative environment where you can be at the forefront of groundbreaking research and technological advancements. As a member of this organization, you'll have the opportunity to collaborate with brilliant minds and contribute to cutting-edge projects that have the potential to shape the future in various fields. The Foundation's commitment to driving innovation and entrepreneurship provides a stimulating and supportive workplace culture. Additionally, you'll have access to state-of-the-art resources and a network of professionals dedicated to advancing knowledge and technology. Working for the Purdue Research Foundation means being part of a team that's actively driving progress and making a lasting impact on the world. Are you ready to change with world with us? Apply today
This position is located in Fishers, Indiana.
In-office expectations are Tuesday/Thursday and every other Wednesday.
Essential Functions
