Administrative Specialist - Oceanside, United States - California Fire Stop, Inc.

Description

About us
Join our dedicated team, a leading firestopping company committed to safety, quality, and excellence in every project. Specializing in fire protection solutions, we take pride in our innovative approach and unwavering commitment to client satisfaction.

As we continue to expand our operations, we are seeking an Administrative Specialist to provide vital support to our Controller in a fast-paced environment encompassing various administrative tasks across multiple departments.

Key Responsibilities:

• Provide comprehensive administrative support to the Controller across departments, including but not limited to Human Resources, Accounting, and general administrative tasks.
• Assist with employee onboarding/offboarding, benefits administration, and other HR functions, ensuring accuracy and compliance with company policies.
• Process accounts payable and accounts receivable transactions in QuickBooks Desktop and Online, reconciling financial reports as needed amidst the highpaced workflow.
• Coordinate with vendors, suppliers, and subcontractors to manage invoices, payments, and purchase orders efficiently within the fastpaced setting.
• Manage electronic documents and files using Dropbox, ensuring accessibility and organization for team members amidst the rapid flow of tasks.
• Conduct research, gather data, and prepare reports to support decisionmaking processes and strategic initiatives within the highpaced environment.
• Collaborate with team members to streamline administrative processes and improve overall efficiency within the rapidly changing landscape.

Qualifications:

• Five years of handson administrative experience, ideally with a background in or exposure to Human Resources and Accounting departments.
• Proficiency in QuickBooks Desktop and Online.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Dropbox or similar cloudbased file storage platforms.
• Excellent organizational skills and attention to detail, essential in managing multiple tasks within a highpaced environment.
• Ability to prioritize tasks, manage time effectively, and meet deadlines amidst the fastpaced workflow.
• Strong communication and interpersonal skills, adaptable to the dynamic nature of the environment.
• Problemsolving abilities and a proactive approach to addressing challenges within the rapid pace of operations.
• High level of discretion and confidentiality when handling sensitive information.
• Flexibility to adapt to changing priorities and responsibilities within the dynamic work environment.

Pay:
$ $28.00 per hour

Expected hours: 40 per week


Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location:
In person