Event Coordinator - Sacramento, United States - California Association of Pest Control Advisers

Description

Event Coordinator

Reports to Chief Operations Director

Exempt, Full Time

$69,000 - $72,000

Hybrid - Sacramento, CA Office.

Summary:

CAPCA is commemorating a significant achievement in 2024 - the 50th Anniversary of our Annual Conference and Agri-Expo in Anaheim. We are in search of a full-time Event Coordinator to help us continue organizing remarkable events for years to come. As an essential team member, you will be involved in planning, executing, and assessing successful events that uphold our mission and engage our Membership. You'll collaborate closely with different departments and stakeholders to ensure flawless event experiences that are in line with our organizational objectives and financial plan.

Key Responsibilities:

• Event Planning & Management
  • Develop and manage event plans collaboratively for various events.
  • Secure venues, negotiate contracts, and handle logistics for successful events.
  • Manage event budgets, track expenses, and ensure financial compliance.
  • Provide insight on program elements like exhibit hall design and marketing strategies.
  • Collaborate with Sales & Marketing Coordinator for sponsorships and exhibitors.
  • Responsible for volunteer recruitment and coordination.
• Event Execution
  • Oversee event setup, execution, and breakdown.
  • Manage vendors and service providers.
  • Act as a primary contact for sponsors, exhibitors, and attendees.
  • Handle event registration and ticketing systems.
• Evaluation & Reporting
  • Collect and analyze attendee data for compliance.
  • Analyze event data for success metrics and improvement areas.
  • Prepare post-event reports with recommendations.
  • Stay updated on current event trends and best practices.
• Additional Responsibilities
  • Assist with marketing, communications, and fundraising tasks.
  • Stay informed on CE requirements for licenses.
  • Maintain a professional representation of the organization.
  • Adhere to organizational policies.

Ideal competencies

• Customer focus
• Plans and Aligns
• Decision Quality
• Interpersonal savvy
• Optimizes work processes
• Communicates effectively

Skills and Qualifications

• 2-4 years of relevant experience.
• Strong organizational and project management skills.
• Detail-oriented with prioritization abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Strong analytical and problems-solving aptitude.
• Proficiency in CRM and project planning software.
• Above-average customer service skills.

Benefits:

• Health, vision, and dental insurance - Employee covered at 100%
• Flexible Spending Account
• Reimbursable Annual Wellness benefit
• Partial reimbursement of cell phone and internet costs
• Retirement program
• Vacation and sick pay
• 10 paid holidays annually
• 2 floating holidays

This role provides an opportunity to contribute significantly to CAPCA's future by creating engaging events for our Membership. Some travel within California, up to 20%, is expected. This position will be based in the CAPCA office in Sacramento, California.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Pay: $69,000.00 - $72,000.00 per year