Bsw-academic Program Coordinator - Richmond, United States - Virginia Commonwealth University

Virginia Commonwealth University
Virginia Commonwealth University
Verified Company
Richmond, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

VCU's School of Social Work has an exciting opportunity for a BSW-Academic Program Coordinator
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Position Overview:


The BSW-Academic Program Coordinator will support the ongoing coordination of integrated activities across the School of Social Work's undergraduate program, priorities, and initiatives.


  • Duties include a variety of administrative, logístical, operational, and technical tasks in support of the program's mission.
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Essential duties and responsibilities of the BSW-Academic Program Coordinator include but are not limited to:

Managing program core functions

  • Respond to student, faculty, and staff requests and issues as appropriate for their role
  • Manage BSW student course registration
  • Prepares travel authorizations, purchase requests, supplies, and reimbursement per university and SSW policies
  • Assist BSW program leadership in designing, coordinating, and managing student engagement events
  • Coordinates course evaluations (including semester and midterm), collecting the data and providing reports to leadership
  • Program assessment support, includes collecting and entering data such as key course assignments, end of year surveys, and field evaluations
  • Collect assessment information to include BSW Portfolio Support
  • Supports BSW Program Committee and task groups (if applicable) by taking minutes
  • Assist BSW program leadership in formatting and disseminating the BSW Program Committee meeting agendas and minutes
  • Coordinate with BSW program leadership and academic advisors to submit ARAC petitions in a timely manner
  • Assist faculty (full time and adjunct) with semester course preparation which includes coordination with HR for onboarding, confirming classroom assignments, providing required textbooks, and scheduling common meeting spaces
  • Serve as the program point of contact for textbook publishers and the VCU Bookstore, making appropriate updates each semester
  • Record keeping:
  • BSW program records
  • BSW Program committee minutes
  • Student files
  • Change of Grade
  • Incompletes
  • Independent Studies & Directed Research proposals
  • CSWE compliant assessment materials
  • Collect and review primary syllabi and faculty syllabi maintaining an uptodate archive for all course modalities
  • Attend budget meetings with program director and assist with monitoring program expenditures
  • Monitor and process website updates and changes with program director

Course Management

  • Maintaining course curriculum maps and update course competencies
  • Work with the Lead Academic Program Coordinator to manage Banner scheduling, ensuring that all sections are copied (as appropriate) and that Google schedule matches the Banner schedule
  • Collect and review primary syllabi and faculty syllabi maintaining an uptodate archive for all course modalities
  • Coordinates course evaluations (including semester and midterm), collecting the data and providing reports to leadership
  • Ensure that all program faculty have the resources needed for their classes [both online and on campus] such as textbooks, videos, common meeting spaces, etc.
  • Program assessment support, includes collecting and entering data such as key course assignments, end of year surveys, and field evaluations

Other duties as assigned

  • Coordinate PERFs
  • Crosstrain and serve as a backup to other program coordinators
  • Provide rotating coverage for the front desk of the Dean's Suite
  • Assist program leadership as needed in the support of students
  • Provide support to the program with the scholarship administrative processes

Minimum Qualifications:


  • Experience working in and fostering a diverse faculty, staff, and student environment and a commitment to doing so at VCU;
  • Ability to work independently and in collaborative teams, while meeting deadlines;
  • Strong oral, interpersonal, and written communication skills;
  • Ability to provide excellent and responsive customer service to a diverse population;
  • Ability to handle sensitive and confidential matters;
  • Ability to manage and prioritize multiple projects simultaneously;
  • Ability to work successfully in both an inperson and remote environment.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

**Equal Opportunity Employer
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