Project Administrator - Los Angeles, United States - Psomas

Psomas

Verified Company

Los Angeles, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About being our Project Administrator

As our
Project Administrator, you will utilize your expertise to assist a fast-paced professional survey team with contract administration, project support and general administrative duties.

Responsibility Highlights for our Project Administrator

Assist with the development of proposals, contract documents and/or change orders; maintain proposal tracking logs
Assist with the review and execution of contract documents
Assist project team in completing project startup documentation after reviewing contract for billing information and other client requirements
Acquire insurance certificates and other documentation required by clients
Prepare subcontracts as required, coordinate with subconsultants regarding contracting and invoicing
Review, track, and code subconsultant invoices ensuring they meet contract requirements and are within budget
Prepare mileage reports and preliminary documents, as needed
Assist project managers with tracking of project budgets and project costs
Assist with billing review, coordinate with accounting regarding any special invoicing requirements
Assist project team with accounts receivable, including follow up with both internal managers and clients
Participate in meetings including weekly production meetings and team financial meetings
General administrative duties as needed including travel arrangements, licensing/certification renewals, expense tracking, document proofreading, obtaining encroachment permits, etc.
Develop and maintain good working relationships with clients, subconsultants and internal staff

Minimum Qualifications to be our Project Administrator

3+ years administrative experience in a professional environment
Proficient in Microsoft Office Suite
Intermediate to advanced proficiency in Microsoft Excel
Ability to read, analyze and interpret data, reports, and information of a specialized and technical nature
Highly organized, detail oriented and able to follow through and complete assigned tasks

Preferred Qualifications for our Project Administrator

Associate or bachelor's degree
Prior experience within the Architecture, Engineering, Construction (AEC) industry

Highlighted Benefits for our Project Administrator
Enjoy hybrid and flexible work schedules, an inclusive benefit package providing medical, dental, and vision coverage for employee and qualifying family members, a 401(k) with immediate vested company match and an Employee Stock Ownership Plan that is 100% paid by Psomas

8 Paid Holidays & 3 Weeks of PTO
Career pathing, training + professional development
Employee Parking paid by Company

Strong History + Bright Future

We're a fun, rewarding place to work We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.