Jobs

    Executive Administrative Assistant - Missouri City, United States - Willbanks, Inc

    Willbanks, Inc
    Willbanks, Inc Missouri City, United States

    1 week ago

    Default job background
    Description

    Job Description

    Job Description

    Executive Administrative Assistant

    Are you a planner? We are looking for a strategic thinker who is proactive, enjoys coordinating, and is highly organized, to join our team For the right individual, the rewards – financial and personal – will be tremendous.

    The Company

    Willbanks, Inc. is a 3rd generation family business founded in 1977 specializing in Boiler services. Willbanks prides itself in supplying a variety of facilities in Texas with all their boiler needs, including Boiler Sales, Installation, Maintenance, Rentals & Repair.

    At Willbanks, we believe our culture and vision form an ecosystem that guides what we do as a Team. The foundation of our identity is found in our Vision, our Team's cohesive purpose, characteristics, and values. Our values are Be Great, Think Forward, Lift Up, Improve Today, Do Right, and Bring Passion. If this sounds like you, join us, and help us rethink the future and continue the journey of innovation in mechanical equipment, together

    Location of Position:

    Houston, TX

    The Position:

    The Executive Personal Assistant supports the President/Integrator of Willbanks, Inc., with opportunity to assist the Wilbanks family, in personal and business ventures. This position is responsible for managing schedules, documentation, correspondence, and travel arrangements. The Executive Personal Assistant uses strong organization and communication to advance agendas & projects while representing the Willbanks family both in and outside the office.

    Job Responsibilities:

    · Provides a welcoming environment to guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

    · Works with HR to plan events and celebrations.

    · Act as the point of contact between the President and internal/external clients, vendors, and employees.

    · Maintain executives' calendar by planning and scheduling meetings, conferences, teleconferences, and travel.

    · Prepare reports by collecting, interpreting, and analyzing information.

    · Attend meetings as required, taking minutes, tracking action items, and following up on decisions and commitments.

    · Familiarity with common tools for form creation, organization, and communication. (I.e., Trello, DocuSign, Panda Docs, Adobe, Canva, SharePoint, etc.)

    · Manage and maintain both physical filing and digital filing in accordance with the President's system.

    · Organize and manage personal confidential information. Discretion, integrity, and the ability to handle confidential information with tact and professionalism.

    · Provide administrative support so President can fulfill his daily business or personal responsibilities.

    · Coordinate all aspects of the President's travel, including booking flights, accommodations, and ground transportation, as well as for his family.

    · Handle expense reporting, reimbursements, and other financial matters for the President using Acumatica.

    · Exercise sound judgment in prioritizing tasks and making decisions in absence of the President.

    Qualifications:

    · Associate degree required.

    · Bachelor's degree in business management preferred.

    · Experience in lieu of education may be considered.

    · Ten (10) plus years of administrative experience, with at least five (5) years supporting an Executive role.

    · Experience with managing multiple calendars and agendas.

    · Experience booking travel and accounting/bookkeeping is a plus.

    · Advanced Microsoft Office and Presentation skills.

    · Previous experience in project management or event planning is a plus.

    Desired Skills and Competencies:

    · Strategic Thinker who is proactive and forward-looking.

    · Can work independently to accomplish tasks and goals.

    · Collaborative and coachable.

    · Strong interpersonal skills to interact positively with all employees.

    · Strong written and verbal communication skills.

    · Detail-oriented and highly organized.

    · Enjoys planning, coordination, and time management for self and others.

    · Willingness to handle even the most minor tasks with diligence and efficiency is crucial. Must have a proactive approach demonstrating dedication, reliability, and a commitment to excellence in service.

    · Flexibility and adaptability to changing priorities and requirements.

    Why Should You Apply?

    • Full Benefits Package (medical, dental, vision, 401k, PTO, STD, LTD, Life and AD&D Insurance)
    • Health Savings Account (HSA) and Flexible Spending Account (FSA)
    • Excellent growth and advancement opportunities
    • Bonus Program
    • Team Building Events

    Interested?
    Apply today and tell us why you would be a good fit for the Executive Personal Assistant position

    Willbanks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetics, status as a protected veteran, or any other protected status established by federal, state, or local laws.

    Company DescriptionWillbanks, Inc. is the #1 Boiler Service in the nation: from boiler sales and installation to maintenance and repair, we consider everything from planning to performance. Our people are what set up apart from the competition. We are looking for the best and brightest talent in the industry to grow our great team of innovators

    Company Description

    Willbanks, Inc. is the #1 Boiler Service in the nation: from boiler sales and installation to maintenance and repair, we consider everything from planning to performance. Our people are what set up apart from the competition. We are looking for the best and brightest talent in the industry to grow our great team of innovators


  • Mocity radio station Missouri City, United States

    **About Mo City Radio**: · Mo City Radio is a vibrant and dynamic radio station dedicated to bringing the best music, news, and entertainment to our local community. We pride ourselves on our diverse programming and strong connection with our listeners. We are currently seeking a ...


  • City of Missouri City, TX Missouri City, United States

    **Definition**: · This is a part-time position with the Fire & Rescue Services Department. An individual in this position is to be an active member of the department's Community Risk Reduction efforts, marketing and community event planning. This position is the liaison for event ...


  • Computer CORE (Community Outreach and Education) Missouri City, United States

    **Key Responsibilities**: · - Maintain and organize schedules for team members, scheduling appointments and meetings as needed. · - Create, edit, and format documents, spreadsheets, and presentations as requested. · - Accurately enter and update data in company databases and spre ...


  • Missouri City CPA Firm Missouri City, United States

    Minimum of 2 years Tax Preparation experience. · CPA firm located in Missouri City, TX has an immediate opening for an Office Admin/Accounting Assistant. This position is full-time. Ideal applicant will have 2 years or more experience. Must be able to work with mínimal supervisio ...


  • SilverLinx Missouri City, United States

    About Axmann Fördersysteme GmbH: · We are specialists in intralogistics up to 2 tons. For over 30 years, we have been offering customer-specific conveyor technology systems to make business processes efficient and sustainable. We are very proud to bring our products to life compl ...


  • Everbrook Academy Missouri City, United States

    **Everbrook Academy in Missouri City is hiring an Administrative Assistant.** · The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Child Care Center. Administrative Assistants perform various routines including bo ...


  • Hazelwood School District Missouri, United States Full time

    POSITION TITLE: Coordinator of Special Education · REPORTS TO: Assistant Superintendent of Student Services · POSITION SUMMARY: The Coordinator of Special Education will assist the Assistant Superintendent of Student Services in coordinating and facilitating the daily operations ...


  • W2T Missouri, United States

    Public Health Program Supervisor – Data Modernization Support Team · NO 3rd parties. Interested candidates must apply directly to this posting. This is a contract position. Preference will be given to candidates that reside in the State of Missouri and are willing to travel to Je ...


  • Hazelwood School District Missouri, United States Full time

    POSITION TITLE: Coordinator of ELL, Immigrant and Migrant Education · REPORTS TO: Assistant Superintendent of Instruction · POSITION SUMMARY: Performs duties to assist the Assistant Superintendent of Instruction, substantially and effectively in the task of providing the best po ...


  • Hazelwood School District Missouri, United States Full time

    POSITION TITLE: Early Childhood Special Education Teacher · REPORTS TO: School Principal · CERTIFICATION REQUIRED: Early Childhood Special Education B-3 · JOB SUMMARY/PURPOSE: · To facilitate student achievement by helping students learn subject matter and skills that will contr ...

  • Sherry Hurst Legal Recruiting

    Paralegal

    6 days ago


    Sherry Hurst Legal Recruiting Missouri, United States

    Job Title: Real Estate/Corporate Paralegal · Qualifications: at least 5 years' experience working as a paralegal in either a corporate legal department or law firm in one or more of the following areas: · Primary Areas: Real Estate and/or Commercial Leasing · Secondary Areas: Com ...


  • BakerRipley Missouri City, United States Full time

    The Substitute Teacher ensures continuity in the absence of the classroom teacher or teacher assistant by ensuring a stimulating and motivating classroom environment to provide a high-quality, comprehensive, rigorous educational program for each assigned student. · Create a class ...


  • Compass Health Network Missouri, United States Full time

    The Associate Psychiatry Services Coordinator will provide administrative support to the Deputy Chief Clinical Officer of Psychiatry Services and coordination of the medical staff. Hybrid position. · Responsibilities include: · * Provide support for Vice President of Outpatient P ...


  • Hazelwood School District Missouri, United States Full time

    POSITION TITLE: Assistant Principal, Elementary · REPORTS TO: School Principal · POSITION SUMMARY: Assists the principal in providing elementary educational programs to ensure that each student enrolled in grades K thru 5 receives the best possible educational experience in a po ...


  • Sherry Hurst Legal Recruiting Missouri, United States

    Law firm seeks Business Development Manager. · Attorney Business Development – Contribute to the planning, implementation, and follow-up of new business or cross-marketing opportunities including: · Providing history and insight into the firm's top client report prepared and pres ...


  • KM Partners Missouri, United States

    The Opportunity · A leading national financial services firm and repeat client of KM Partners has retained us in the search for a Vice President of Underwriting / Senior Project Manager to help support their significant focus on growing their Community Investment Platform. · This ...


  • Fort Bend ISD Missouri City, United States

    Essential Duties and Responsibilities · Operations · Transport students over assigned route, observing all traffic laws and safety regulations · Operate school bus in a safe manner in accordance with state and federal laws and Fort Bend ISD Policies & Procedures · Perform Pre ...


  • Highmark Health Missouri, United States Full time

    Description · : JOB SUMMARY · This job is responsible for designing and engineering data solutions for the enterprise and, working closely with business, analytic and IT stakeholders, assists with the development and maintenance of these solutions. This includes coding data i ...


  • Churchill Center & School Missouri, United States Full time

    FULL TIME SCHOOL NURSE · Churchill Center & School for Learning Disabilities, a nationally recognized leader in learning disability and dyslexia education, is seeking a dedicated and compassionate School Nurse to join our team. In this role, you will play a vital role in ensuring ...

  • CSL

    Phlebotomist

    2 days ago


    CSL Missouri, United States Part time

    The Opportunity · Responsible for the efficient and effective collection of plasma from donors by performing venipuncture, monitoring the pheresis process and following Standard Operating Procedures (SOPs). · You will report to the Assistant Center Manager · The Role · In compl ...