- Coordinate staff meetings, conference calls and webcasts.
- Review, sort and route incoming mail; distribute outgoing mail.
- Perform a wide range of general administrative duties for the audit and tax departments and office.
- Work with spreadsheets, track data in a database, time record keeping and client maintenance.
- Assist partners, managers and staff with all office activities (typing, faxing, scanning, copying).
- Research information for partners, managers and staff using the internet and other resources.
- Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment.
- Entering daily check deposits electronically
- Print and assemble final versions of tax returns for corporations, individuals, partnerships, payroll, nonprofit and financial institutions.
- Electronically file and track tax extensions and returns according to Firm guidelines.
- Compose and type routine correspondence including orders, memos, letters and reports.
- Order and stock supplies.
- Organize the delivery of meals for staff during busy season.
- Pick up additional administrative responsibilities when needed.
- Demonstrate an ability to multi-task, including answering phones with professionalism, greeting clients and coordinating staff meetings, conference calls and webcasts.
- The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods
- Regular and predictable attendance
- Open to new challenges and assist with special projects as requested
- Run office errands when necessary
- You thrive in a high-volume, fast-paced work environment.
- You are a multi-tasking master, and there has never been a deadline you could not meet.
- You hold yourself to the highest professional standards and maintain strict client confidentiality.
- You are highly proficient in Microsoft Office (Word, Excel and Outlook).
- You have strong written and verbal communication skills.
- You love collaborating and being part of a team but also enjoy working alone with limited supervision.
- In addition to all of this, you have a high school diploma, 2+ years of past administrative support experience, and you are willing to work overtime (during tax filing periods).
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Administrative Assistant/Receptionist - Fort Collins, United States - Eide Bailly
Description
Administrative Assistant/Receptionist
Job Locations
US-CO-Fort Collins
ID
Category
Clerical / Admin
Position Type
Full-Time
Work Option(s)
In-Office
Who We Are
Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 15 states across the Midwest and western United States and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals and pursue their interests both in the office and at home. At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it
Why You'll Love Working Here
At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth. Innovation is highly encouraged. We promote happy employees by making work/life balance a priority along with being actively involved in our communities. Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year. Most importantly, we like to have fun We offer a professional and fun work environment with frequent lunch and learns, socials, contests, outings and other events.
Typical Day in the Life
A typical day as an Administrative Assistant/Receptionist might include the following:
- Answer phones with professionalism, greet clients and direct them to the correct person.
Who You Are
Must be authorized to work in the United States now or in the future without visa sponsorship.
Benefits and Compensation
Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying salary ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.
Salary range: $21.00-$28.00/hour
Beyond base salary, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.
What to Expect Next
We'll be in touch If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, Twitter, Instagram, LinkedIn or our About Us page.
Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
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