Production Coordinator - Los Angeles, CA
23 hours ago

Job description
Global men's and women's licensed apparel merchandise company seeks a Pre-Production Assistant to support the licensed merchandise process by managing product samples, ensuring on-time approvals, and coordinating across creative, production, and vendor teams. This role requires strong organization, communication, and Excel skills, along with the ability to juggle multiple projects in a fast-paced environment. Based full-time onsite in West LA.
ESSENTIAL DUTIES
-Work closely with Senior & Assistant Production Manager, along with sales & creative, to ensure all samples are executed correctly & in a timely fashion.
-Create & maintain all item set ups when sales team requests new items to assign style numbers.
-Handle Purchase Order Form (POF) requests from sales team & coordinate with creative team to collect art links/SEP files. Push and set priorities internally with creative team for art links/SEP files. Information needs to be organized in the creative tracker & sample tracker.
-Manage sample inventory, tracking product & hitting deadlines. Working with manufacturers/vendors to resolve issues during the sample process.
-Provide feedback and continued liaison for required revisions/re-samples with vendors, keeping sales managers & production team updated throughout process.
-Maintain & update sample tracker WIP to keep all sampling organized and follow up with vendors in a timely fashion. Manages workflow, prioritizing consistent follow through with factories on proto and pre-production sampling.
-Set sampling priorities with vendors based on PO's and desired deliveries.
-Send out weekly WIPS to vendors to push for all updates on sample ETA's
-Collect all sample images from vendors and send off for brand manager/licensor approval upon receipt (time sensitive) after creative signs off.
-Communicate approval comments and corrections to internal and external channels; trackers, factories/vendors, and partners as applicable.
-Coordinate all sample tracking from vendors and ship physical samples to retailers.
-Review sample requests and identify any sampling/production concerns and provide possible solutions. Communicate necessary information to respective teams.
-Brainstorm new processes that promote efficiencies with order ingestion.
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