Production Coordinator - Los Angeles
2 days ago

Job description
Global men's and women's licensed apparel merchandise company seeks a Pre-Production Assistant to support the licensed merchandise process by managing product samples, ensuring on-time approvals, and coordinating across creative, production, and vendor teams.
This role requires strong organization, communication, and Excel skills, along with the ability to juggle multiple projects in a fast-paced environment.
Based full-time onsite in West LA.ESSENTIAL DUTIES
- Work closely with Senior & Assistant Production Manager, along with sales & creative, to ensure all samples are executed correctly & in a timely fashion.
- Create & maintain all item set ups when sales team requests new items to assign style numbers.
- Handle Purchase Order Form (POF) requests from sales team & coordinate with creative team to collect art links/SEP files.
- Manage sample inventory, tracking product & hitting deadlines.
- Provide feedback and continued liaison for required revisions/re samples with vendors, keeping sales managers & production team updated throughout process.
- Maintain & update sample tracker WIP to keep all sampling organized and follow up with vendors in a timely fashion.
- Set sampling priorities with vendors based on PO's and desired deliveries.
- Send out weekly WIPS to vendors to push for all updates on sample ETA's
- Collect all sample images from vendors and send off for brand manager/licensor approval upon receipt (time sensitive) after creative signs off.
- Communicate approval comments and corrections to internal and external channels; trackers, factories/vendors, and partners as applicable.
- Coordinate all sample tracking from vendors and ship physical samples to retailers.
- Review sample requests and identify any sampling/production concerns and provide possible solutions.
- Brainstorm new processes that promote efficiencies with order ingestion.
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