Executive/office Assistant - Glassboro, United States - AKCG - Public Relations Counselors

AKCG - Public Relations Counselors

Verified Company

Glassboro, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

AKCG - Public Relations Counselors a national public relations firm is seeking an Executive Assistant to join our growing team. This stellar individual will provide
full-time, in-office administrative and clerical support to AKCG's team and Glassboro, N.J., office.

Daily Responsibilities include:

Provide administrative support to agency principals (the CEO and the President): vet and book appointments, coordinate travel plans, etc.
Answer/direct incoming calls to appropriate team members; take messages
Direct/respond to job/internship website inquiries
Greet visitors and determine access to appropriate team members
Banking support: deposit checks
Maintain firm mailing list; support with timekeeping system
Run businessrelated errands, as needed coordinate/pick up/set up lunches, food, supplies, etc.
Anticipate agency principals' needs
Exercise a high degree of professionalism and confidentiality
Other duties as assigned

Weekly/Bi-weekly Responsibilities include:

Manage receipts/expenses for leadership team
Participate in firm leadership team meetings, keep agency principals on point
Reconcile credit card statements and track expenses

Monthly responsibilities include:

Run backups on AKCG Sharepoint network

As needed:

Prepare conference rooms for meetings
Manage firm subscriptions
Assist with onboarding new employees
Assist with light activities
Support marketing activities, especially supporting firm conferences and exhibits and mailings
Assist with planning firm retreats and coordinating travel for remote employees
Manage office supply inventory
Ensure operation of office equipment; schedule maintenance as needed

Qualifications:

High school education with a preference of an additional two to four years of university or trade school; or administrative training in business, office administration or secretarial service
Two to four years equivalent experience, preferably in a professional services or creative services environment
Ability to make solid decisions, problem solve and multitask
Solid organizational and prioritization skills
Excellent oral, written and interpersonal skills
Proficiency in Microsoft Office
Professional demeanor and appearance
Ability to receive and provide constructive feedback
Ability to work in a team setting
Ability to work independently or with little or no supervision
Proactive, selfstarter
Friendly, upbeat attitude