Editorial Operations Assistant - College Park, United States - American Physical Society

American Physical Society

Verified Company

College Park, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities.

APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

Responsibilities:

Works with peers, as well as our professional and remote Editors, to manage the incoming and outgoing correspondence related to each manuscript, including entering the appropriate identifying information in our editorial database.
Ensures confidentiality, an essential component of peer review (authors do not know the identity of those scientists reviewing their submitted manuscripts), throughout the editorial process.
Carefully reviews incoming correspondence. Understanding the nature of each communication and accurately entering the appropriate database notation to reflect the intended purpose of the communication, facilitates the smooth progression of each task to the appropriate next stage in the process.
Confirms the accuracy of all information in our database and facilitates the progression of the peer review process by communicating with authors, editors, referees and our production department throughout the process.
Checks to ensure we have secured appropriate publication rights for each article throughout the process and up to acceptance for publication. Responsible for quality assurance throughout the process.
Fully participates in the regular review and update of the relevant Department documentation on Confluence, as well as other departmental training and supportive resources.
As part of the Editorial Operations team, this individual is expected to contribute to the overall success of the Department, the Journals, and the APS, demonstrating commitment to the APS Core Values and to the team.

Education:
High School Diploma or equivalent required. Associates degree required. Bachelor's degree preferred. In lieu of an Associate's degree, relevant work experience may be accepted.

Experience, Knowledge, Skills, and Abilities:

Minimum two years' experience in high volume correspondence processing, preferably in an editorial environment
Educational and/or professional background with emphasis on written communications preferred
Minimum (accurate) keyboarding skills required and data entry experience is desirable
Capable of working in a high volume environment, receiving instruction from a variety of individuals and adapting to frequently shifting priorities
Ability to work as part of a team, as well as independently
Detail oriented with strong problem solving skills
Strong written and verbal communication skills

Travel:
Position may require some business travel to attend meetings and events as directed by supervisor.

Salary:

The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements.

The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range.

Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.

Hiring Range:
$38,449/year - $52,387/year (USD)

Target Starting Range:
$38,449/year - $42,775 /year (USD)

Work Environment:

Our physical offices are located in College Park, MD, Washington D.C and Hauppauge, N.Y. We are operational in most US states. We are not operational in all 50 states.

The APS has a "remote first" concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations.

APS allows flexible work hours; responsiveness is required, however, during the core 9 am to 5pm Eastern Standard Time workday.

Our Core Values:

The Scientific Method
Truth and Integrity
Diversity, Inclusion, and Respect
Partnering, Cooperation, and Open Collaboration
Speaking Out
Education and Learning

Web Presence:

Amazing 2024 Benefit Offerings:

Flexible schedules and ability to work remotely
8% employerpaid retirement contribution
Investment advisement services: 100% employer paid
Medical benefits: PPO or HDHP option
Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
Lifestyle Spending benefit up to $ USD) 100% employer paid
Dental benefits: individual coverage 100% employer paid
Vision benefits: individual and dependent coverage 100% employer paid
Basic Life & Accident insuranc