Administration Assistant - Cleveland, United States - Health Center of Southeast Texas
Description
Salary based on experience
- Responsible for provider scheduling changes in eCW, including reaching out and contacting patients initially while coordinating efforts with the pertaining leaders.
- Responsible for office and clinical inventory management at the Cleveland site.
- Communicates efficiently with providers and management when necessary.
- Assists Executive Assistant in performing secretarial duties to assist management staff, including typing routine and confidential correspondence, drafts, reports, contracts, and memos; coordinating and scheduling appointments for the Executive Team, maintaining files and contracts for the organization.
- Assist with the preparation of monthly Board Meetings.
- Provides administrative assistance to other departments as needed in completing specific projects.
- Assist in preparing reports for different departments.
- Understands HIPAA and record release policy and procedures and maintains the highest level of confidentiality.
- Assists in coordinating vendor lunches and communicating efficiently with the necessary locations.
- Maintains professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business.
- Manages the conference room calendars avoiding schedule conflicts and assures they are always well organized.
- Juggle multiple tasks and priorities simultaneously, requiring strong organizational and timemanagement skills.
- Handle sensitive information with discretion and ensure that confidential documents and discussions remain secure.
- Tasked with conducting research on various topics to gather information for reports, presentations, or decisionmaking.
- Assist in coordinating projects, events, and initiatives by collaborating with team members, collecting information, and providing logístical support.
- Help organize meetings by scheduling rooms, arranging equipment, preparing materials, and arranging for food if required
- Coordinate travel plans, including booking flights, hotels, transportation, and preparing itineraries for business trips.
- Draft, proofread, and edit documents such as letters, reports, presentations, and other materials as needed.
- Organize and maintain both physical and electronic files, ensuring that documents are easily accessible and appropriately categorized.
- Input and maintain data in various systems, databases, and spreadsheets. This can include updating contact information, inventory records, and other relevant data.
- Assist in creating surveys.
- Assist in organizing and updating forms.
- Assists in setting up new employees in various systems (e.g. insurance portals).
- Maintain Professionalism in appearance and working with others.
- Performs other duties as assigned.
Qualifications:
- Administrative experience
- Personal assistant experience
- Calendar management skills
- Phone etiquette proficiency
- Computer literacy
- Organizational skills
- Event planning capabilities
- Office management skills
- Typing proficiency
- Bookkeeping experience
- Microsoft Office proficiency
- Proofreading skills
- Transcription experience
- Data entry proficiency
- Clerical experience
- Customer service skills
- Filing experience
- Front desk experience
- Google Suite proficiency
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Associate (preferred)
Experience:
Microsoft Office: 2 years (required)
- Secretarial: 1 year (required)
- Healthcare: 1 year (required)
Work Location:
In person
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