Administrative Coordinator - Manhattan, United States - NYC Careers

NYC Careers

Verified Company

Manhattan, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Coordinator:

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Administrative Coordinator:

Agency: ADMIN FOR CHILDREN'S SVCS

Posted on: 05/22/2024

Job type: Fulltime

Location

MANHATTAN

Title Classification: Exam may be required

Department

DYFJ Central

Salary range: $64, $98, THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $73,758$85,000.
ONLY PERMANENT EMPLOYEES IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE TITLE ARE ELIGIBLE TO APPLY.
The Administration for Children's Services (ACS) protects and promotes the safety and wellbeing of children and families through child welfare and juvenile justice services and community supports. ACS manages communitybased supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.
The DYFJ Admin Support Team works as part of the COO's office under the supervision of an Administrative Manager of Operations. The team works collaboratively to provide direct administrative assistance, including scheduling interviews, coordinating hiring, etc., to the Central office staff of DYFJ's program areas. The Administrative Coordinator will provide a wide range of administrative tasks to the support the daily operations of the Division of Youth and Family Justice.
Specific responsibilities may include:
Provide direct administrative assistance to DYFJ Senior Management including the Deputy Commissioner, Chief Operating Officer, Senior Advisors, Associate and Assistant Commissioners and others as necessary.
Manage schedules for meetings, conferences, training, recruitment, activities and events.
Support training coordination for the division.
Assist with recruitment and staffing efforts.
Respond to requests for information.
Preparation of letters, move matrix, reports, organizational charts, Personnel Service budget, correspondence, and other documents.
Serve as a liaison with other internal and external administrative staff, including staff within payroll, personnel, and facilities, as well as external stakeholders.
Maintenance of system of records, including data entry and filing.
Perform data entry and maintaining up to date information in systems of record.
Serve as a point of contact directing incoming correspondence to the appropriate person and sorting and scanning incoming and outgoing mail.
Plan and coordinate special projects for youth, families and staff.
Supervise administrative support staff (as assigned).

ADDITIONAL INFORMATION

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $73,758$85,000.
TO APPLY
APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE OPTIONS BELOW:
For current city employees, go to Employee Self Service (ESS), Recruiting Activities, Careers and search for Job ID# If you do not have access to a computer, most public libraries have computers available for use.-Minimum Qualifications1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.- Public Service Loan Forgiveness Residency RequirementNew York City residency is generally required within 90 days of appointment.

However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

- Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, i