Receptionist - Mesa, United States - ASU Preparatory Academy

ASU Preparatory Academy
ASU Preparatory Academy
Verified Company
Mesa, United States

1 month ago

Mark Lane

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Mark Lane

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Description
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Salary Range:
$ $20.00 USD hourly


As part of Arizona State University's charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background.

To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The school Receptionist will perform varied advanced administrative work unique to the daily operations of the school.

This includes but is not limited to maintaining official records, implementing administrative policies, and acting as a first-point of contact for visitors, parents and students.


QUALIFICATIONS:

  • High school diploma or general equivalency diploma (GED).
  • Two (2) years of experience working as an office assistant and/or clerical role.
  • One (1) year of experience in customer service.
  • Active Arizona Department of Public Safety (DPS) issued IVP Fingerprint Clearance Card.
  • Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

DUTIES AND RESPONSIBILITIES:

  • Provide office operations support such as receiving/screening telephone calls and visitors, scheduling meetings, conferences, seminars, and special events.
  • Welcomes incoming visitors at the front desk (including parents, students, prospective families, leadership) by monitoring their security signin, provide them with parking passes and approved visitor badges.
  • Maintaining recordkeeping systems, opening and reviewing incoming mail.
  • Interprets and explains established policies and procedures in response to inquiries from teachers, students and parents.
  • Access student data bases to input and retrieve student information in relation to attendance. This includes monitoring attendance phone line, tracking student tardies and/or early dismissals, take attendance and run report for every class period, contact parents and teachers regarding attendance issues.
  • Supports network wide attendance, including AOI, with data entry and review of state compliance procedures for student attendance reporting.
  • Assists in preparing and distributing school family and faculty correspondence
  • Monitor students working in the front office area.
  • Maintain and update marquee sign weekly.
  • Comply with local, state, and federal policies.
  • Improve systems and procedures.
  • Assign projects and direct staff to ensure compliance and accuracy.
  • Additional duties may be assigned as necessary.
KNOWLEDGE, SKILLS AND ABILITIES

  • Ability to build good working relationships with colleagues, student and families through professional interaction
  • Ability to communicate effectively, both verbally and in writing with coworkers, parents and general public.
  • Excellent customer service skill
  • Ability to follow oral and written instructions with little or no supervision.
  • Ability to maintain confidentiality of sensitive information and communicate appropriately.
  • Ability to multitask in a high energy working environment.
  • Ability to use personal computer and software to develop spreadsheets and do word processing.
  • Knowledge of all office equipment and basic clerical skills.
  • Knowledge of standard office policies and procedures.
  • Ability to articulate, represent professional demeanor and ability to take initiative.

PHYSICAL DEMANDS:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.

The employee must use hands, arms and fingers to input data, handle, feel or reach.

While performing the duties of this job, the employee may occasionally push or lift up to 40 lbs such as boxes, supplies, etc.

Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.


LOCATION:
Immersion (Polytechnic Elementary School Campus - Mesa, Arizona)


TRAVEL:
Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.
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