Cgu- Ssspe Budget Coordinator - Claremont, United States - Claremont Graduate University

Claremont Graduate University
Claremont Graduate University
Verified Company
Claremont, United States

3 days ago

Mark Lane

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Mark Lane

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Description

Job Posting Location:
Claremont, CA


Job Posting Title:
CGU- SSSPE Budget Coordinator


Job Description:


SALARY RANGE:
$20.00 TO $23.59 PER HOUR


POSITION VISION:


Claremont Graduate University is seeking a dynamic, student-centered team member to perform a broad range of administrative and fiscal tasks for the School of Social Science, Policy & Evaluation, including its affiliated Institutes.

Knowledge of the organization, policies, and procedures of the University is required, including technical specialties as outlined below.

This position will serve as part of a university community committed to providing a diverse student body with an exceptional student experience.


CORE FUNCTIONS:

  • Process reimbursements for students in the School of Social Science, Policy & Evaluation.
  • Process expense reports for faculty reimbursements.
  • Prepare and submit spend authorizations for any expenses that are over $500, and for all travel.
  • Prepare all payroll paperwork related to grant funded and operating student employment.
  • Process supplier invoices.
  • Set up Research Assistant/Teaching Assistant in new positions.
  • Processing honorarium for outside examiners.
  • Approve students' timecards in Workday every other week.
  • Track student organization budgets and process reimbursements.
  • Order and maintain office supplies.
  • Process the School of Social Science, Policy & Evaluation's Student Travel Awards.
  • Prepare and revise budgets, receive and submit cash sales, reconcile accounts, and compare reports for "The Evaluator's Institute."
  • Purchase card management for faculty and staff expenses in the School of Social Science, Policy & Evaluation.
  • Track the School of Social Science, Policy & Evaluation's faculty research and development accounts.
REQUIRED KNOWLEDGE, SKILLS,


ABILITIES:
Individual must possess knowledge, skills and abilities to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities

  • Excellent project management skills:

demonstrate ability to prioritize and multitask in a fast-paced environment.- Strong communication, interpersonal, and presentation skills (verbal and written).- Ability to work independently and as an integral part of a collaborative team.- An exceptional customer-service orientation aimed at high-quality interactions.- Ability or willingness to use proactive outreach techniques aimed at helping students and faculty move through processes in a timely and smooth manner- Ability and willingness to meet, track and report on targeted enrollment and outreach goals- Ability to work effectively and collaboratively with staff, faculty and administration- Proficient in MS Office/systems (MS Word, Excel, PowerPoint)- Willing and able to work effectively with administrative database systems (i.e.

PeopleSoft, Slate, Workday)- Demonstrated knowledge and sensitivity to working with diverse populations.


QUALIFICATION STANDARDS:

EDUCATION:
Bachelor's degree preferred or any combination of education and experience meeting the requirements of the position.


EXPERIENCE:
Minimum of two years' experience in an administrative office position. Excellent customer service experience required.

LICENSES /


CERTIFICATES:
N/

A


HOURS:
The regular hours for this position are 8:30a.m. to 5p.m. Hours may vary due to needs of the school.

This position is on site with the flexibility to work remotely up to 2 days per week with supervisor approval.


CLASSIFICATION AND STATUS:
This is a full-time, benefits based, hourly position.


SUPERVISORY RESPONSIBILITY:
Student workers or volunteers/ambassadors where needed.


REPORTS TO:
The Dean of the School of Social Science, Policy & Evaluation.

Physical Activities

Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.

  • Never Occasionally Constantly
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.

  • Never Occasionally Constantly
Remaining in a stationary position, often standing or sitting for prolonged periods.

Never Occasionally Constantly

Moving about to accomplish tasks or moving from one worksite to another.

Never Occasionally Constantly

Adjusting or moving objects up to _10_ pounds in all directions.

Never Occasionally Constantly

Communicating with others to exchange information.

Never Occasionally Constantly

Repeating motions that may include the wrists, hands and/or fingers.

Never Occasionally Constantly

Operating machinery and/or power tools.

  • Never Occasionally Constantly
Operating motor vehicles or heavy equipment.

  • Never Occasionally Constantly
Assessing the accuracy, neatness and thoroughness of the work assigned.

Never Occasionally Constantly

Environmental Conditions

Low temperatures.

Never Occasionally Constantly

High temperatures.

Never Occasional
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