Jobs
>
Easton

    Clerical Specialist - Nazareth, United States - Northampton County, PA

    Northampton County, PA
    Northampton County, PA Nazareth, United States

    4 weeks ago

    Show more Collapse job
    Default job background
    Description
    Salary : $40, $44,641.00 Annually

    Location : Nazareth, PA

    Job Type: Full time

    Job Number: E

    Department: Human Services

    Division: Gracedale Nursing Home

    Opening Date: 05/07/2024

    Application Requirements

    In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

    Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

    For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at or

    Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

    Job Description

    GENERAL PURPOSEThe Clerical Specialist - Nursing Staffing Coordinator is responsible for performing a variety of administrative and support tasks involving the scheduling of Gracedale nursing personnel.

    The individual in this position must be available to accommodate schedule shifts. The schedules for this position are 6:30 a.m. to 2:30 p.m., and 9:00 a.m. to 5:00 p.m. Shift switches are quarterly.

    SUPERVISION RECEIVEDThis position reports directly to the Director of Nursing, and the Assistant Director of Nursing.

    SUPERVISION EXERCISEDThis position is not responsible for the supervision of other employees.

    ESSENTIAL DUTIES OF THE POSITIONCreates schedules for nursing personnel, which includes Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and Certified Nurse Aides (CNAs) on all shifts. Works closely with supervisors to ensure proper placement of staff for schedule coverage, communicating issues as they arise.

    Manages time off requests from nursing personnel, updating schedules as required.

    Provides coverage in supervisor's office, as needed.

    Updates schedules when resignations and retirements are received to ensure adequate staffing levels. Notifies Human Resources and Nursing Administration, and ensures appropriate documentation is completed.

    Works with approved agencies to provide staff coverage. Assists with credentialing of agency staff, as needed. Keeps spreadsheets updated regarding agency information.

    Notifies Administration and Nursing Administration of current staffing coverage and needs.

    Assists nursing administration staff with correspondence needs including copying, organization, retrieving requested items from files, etc.

    Establishes and maintains filing systems, including database, paper files, and logs for time off requests.
    Monitors office supplies and initiates purchase when required.

    *An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

    REQUIRED MINIMUM QUALIFICATIONSEDUCATION & EXPERIENCE - Completion of a high school, or general equivalency diploma;AND

    At least two (2) years of general clerical work experience in a healthcare facility, preferably in nursing administration; ANDAt least two (2) years of work experience in healthcare scheduling preferred.

    OTHER REQUIREMENTS - Applicants must be fully vaccinated against COVID-19, and present valid proof of vaccinated status, in order to be eligible for hire at Gracedale Nursing Home. According to the Centers for Disease Control (CDC), people are considered fully vaccinated two (2) weeks after their second dose in a 2-dose series (such as Pfizer or Moderna vaccines), or two (2) weeks after a single-dose vaccine (such as Johnson & Johnson's Janssen vaccine).

    Upon hire employee must have a drug screening and COVID-19 testing. Employees may also be periodically tested for COVID-19 as required or recommended. In addition, Gracedale Nursing Home will follow The Centers for Medicare & Medicaid Services (CMS) requirements with regard to booster(s) needed for workers in health care settings.

    KNOWLEDGE, SKILLS, AND ABILITIESAbility to be diplomatic in a high pressure, complex environment.

    Knowledge of computers and computer software with proficiency in Word, including document merges, and Excel spreadsheets.

    Thorough knowledge of KRONOS.

    Thorough knowledge of proper records management including retention and cataloguing.

    Excellent problem solving skills with the ability to envision and deliver innovative solutions.

    Excellent communication and interpersonal skills with ability to listen effectively, respond appropriately, and maintain mutual comfort level while relating to a diverse workforce.

    Ability to maintain confidential and sensitive information.

    Ability to establish credibility and be decisive.

    Ability to prepare and analyze comprehensive reports, and carry out assignments.

    Ability to communicate effectively verbally and proficiently in writing, and establish and maintain effective working relationships, with various employees, supervisors, managers, residents, other agencies, and the general public.

    Ability to handle stressful situations.

    Ability to maintain a high energy level, multitask, establish priorities, and work independently.

    Ability to read, write, speak, understand and communicate in English to perform the duties of this position.

    TOOLS AND EQUIPMENTTelephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.

    PHYSICAL DEMANDSWhile performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.

    The employee must occasionally lift and/or move up to twenty-five (25) pounds.

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

    The noise level in the work environment is quiet to moderately noisy.

    SELECTION GUIDELINESFormal application, rating of education and experience, oral interview and reference check as well as job related tests may be required.

    The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

    FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
    DESIGNATION: CAREER SERVICE
    PAY GRADE: CS-17
    UNION STATUS: NON-UNION
    Updated June 2023

    Full-time employees of the County of Northampton are afforded a package of benefits which includes the following:

    Medical Insurance
    Vision and Prescription
    Dental
    Life Insurance
    Retirement

    I. Medical Insurance

    Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the County's medical insurance if proof of coverage through the spouse's employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment.

    II. Vision and Prescription

    Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employee's choice of doctor and frame selection.

    III. Dental Coverage

    Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member.

    IV. Life Insurance

    A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees.

    V. Retirement

    All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%. Additionally, employees may participate in an optional deferred compensation plan (457(b)) which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only.

    01

    Each applicant must complete this supplemental questionnaire as a part of the applicant screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
    • Yes
    • No
    02

    Do you have two (2) years of general clerical work experience in a healthcare facility, preferably in nursing administration?
    • Yes
    • No
    03

    Do you have two (2) years of experience in healthcare scheduling?
    • Yes
    • No
    04

    Did you learn about this position through a current Gracedale employee referral?
    • Yes
    • No
    05

    If you answered yes to the previous question, please provide the name of the Gracedale employee who provided the referral.

    06

    Please provide three (3) references in the space below - you may include personal and/or professional references.Please include name, address, and telephone number(s) and indicate if it is a personal or professional reference.

    07

    All employees working at Gracedale Nursing Home are required to be fully vaccinated due to Federal funding guidelines/requirements. Please click "yes" to demonstrate you understand this requirement, and acknowledge that you are (or are willing to become) fully vaccinated against COVID-19.
    • Yes
    • No
    Required Question

    We have other current jobs related to this field that you can find below

  • County of Northampton

    Clerical Specialist

    1 week ago


    County of Northampton Easton, United States

    **Application Requirements**: · Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, g ...


  • St. Luke's Hospital Easton, United States

    St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excelle ...

  • St. Luke's University Health Network

    Patient Concierge

    4 weeks ago


    St. Luke's University Health Network Phillipsburg, United States

    St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excelle ...

  • County of Northampton

    Deputy Court Clerk

    4 weeks ago


    County of Northampton Easton, United States

    **Application Requirements**: · Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, g ...


  • Town of Easton Easton, United States

    The Customer Service Specialist. Assists in all aspects of accounts receivable, parking permit issuance, receipting for town taxes and services, answering phone, balancing cash draw, processing mail payments, assisting walk in customers. Work is performed independently within est ...


  • County of Northampton Easton, United States

    **Application Requirements**: · Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, g ...


  • County of Northampton Easton, United States

    **Posting will remain online until position is filled.** · **GENERAL PURPOSE** · The Clerical Technician 3 - Juvenile Probation position is responsible for performing administrative and professional work for the Juvenile Court. The individual in this position independently prepar ...


  • Lafayette College Easton, United States

    Admissions Specialist: · This operational position provides support to the admissions office and is heavily focused on professional communication with prospective students and their families. The Admissions Specialist also has additional administrative responsibilities that occur ...

  • InsideHigherEd

    Business Manager

    4 weeks ago


    InsideHigherEd Bethlehem, United States Administrative Jobs ,

    Job no: 502808 · Work type: Exempt Staff Full-time · Location: Bethlehem · Categories: Administrative Services, Finance/Accounting · The primary purpose of a College of Arts and Sciences Business Manager is to manage and leverage available resources to help advance the College of ...


  • ValueHealth Doylestown, United States

    Coordinates the reception and registration area activities to promote communication throughout the Facility. Performs clerical and reception duties. · Minimum QualificationsMedical Clerical experience preferred · Two years clerical experience preferred · Strong communication skil ...


  • Pyramid Healthcare Inc Catasauqua, United States

    Job Description · Job DescriptionPyramid Healthcare at Lehigh Valley is committed to offering comprehensive and robust treatment options to adults struggling with Substance Use Disorders. A focus on client-centered care establishes our facility as a respected leader in addiction ...


  • Blackbird Health Allentown, United States

    At Blackbird Health our commitment is to provide precision care, with powerful outcomes for children, adolescents and young adults struggling with social developmental and school related challenges. We believe that our youth deserve the very best care, not only for their physical ...


  • US Foods Allentown, United States

    ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE. · Join Our Community of Food People · The Sales Analyst Assistant supports all administrative responsibilities related to customer contract management at the Area level. Support ...

  • St. Luke's Hospital

    Patient Concierge

    1 week ago


    St. Luke's Hospital Allentown, United States

    St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excelle ...


  • Quakertown Community School District Quakertown, United States

    Position Type: · Secretarial · Date Posted: · 3/25/2024 · Location: · District Service Center · Job Title: · Human Resources Specialist - District Service Center · Reports To: · Director of Human Resources · Level: · Confidential Secretary Non-Bargaining Unit · Status: ...

  • Eastern PA Gastroenterology & Liver Specialists

    Endoscopy Biller

    2 weeks ago


    Eastern PA Gastroenterology & Liver Specialists East Stroudsburg, United States

    Job Description · Job DescriptionOur practice is currently seeking a full-time Endoscopy Medical Billing Coding Specialist to join our team · This role is responsible for all aspects of the patient account cycle and customer service for the Endoscopy Center, including medical cod ...

  • Quakertown Community School District

    General Aide/ B

    5 days ago


    Quakertown Community School District Quakertown, United States

    Position Type: · Support Staff/General Aide · Date Posted: · 5/1/2024 · Location: · Trumbauersville Elementary · Job Title: · General Aide/ B General Education · Reports To: · Building Principal at Trumbauersville Elementary · Level: · QESPA Union, Category B · Status: · Hourl ...

  • Lehigh University

    Business Manager

    3 weeks ago


    Lehigh University Bethlehem, United States

    The primary purpose of a College of Arts and Sciences Business Manager is to manage and leverage available resources to help advance the College of Arts and Science's financial goals in a manner compliant with University policies and procedures. This position enables the college ...


  • SeniorLIFE of PA Bethlehem, United States

    **Medical Records Clerk** · **Full Time · - Monday-Friday 8AM - 4:30PM** · **Bethlehem, PA** · Senior LIFE is an innovative home and community based Medicare and Medicaid funded program which provides all-inclusive healthcare services and support to seniors living in the communit ...


  • Daniels BMW Allentown, United States

    Daniels Collision Center, family owned and operated since 1961, is seeking a full-time Client Care Specialist to join our outstanding team · The Client Care Specialist is often the first person a client sees or speaks with at the collision center. As a result, your interaction w ...