Benefits Specialist - Lawrence, United States - AgeSpan

AgeSpan

Verified Company

Lawrence, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

AgeSpan

Formerly Elder Services of the Merrimack Valley/North Shore_

About Us:

Since 1974 our agency has strived towards supporting an individual's desire to make their own decisions, secure their independence and remain living independently in the community.

We are proud of our employees who make this possible every day. Our agency is a thought-leader, a nationally known generator of new ideas, because it welcomes creativity, your ideas. It is an outstanding place to work stimulating, friendly, collaborative. We offer competitive salaries, generous vacation time, and an excellent work/life balance. We value diversity and encourage career growth. If you have a passion for improving the lives of the elderly community and enjoy working in a diverse team driven by its mission, you've found the right place

At AgeSpan, you'll find a work environment that combines:

A
refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds.
A
focus on innovation with a team recognized for developing and implementing innovative programs and novel solutions.

-
Encouragement of your development through opportunities to get involved, use your voice, and gain new knowledge and skills.

A
satisfying balance between your work and personal life, including a flexible workplace, generous paid time off, and wellness programs.

Depending on your role and your hours, we offer

Flexible schedule and hybrid work opportunities
Competitive salaries
Healthcare (medical, dental, vision)
403b Retirement Plan with agency match
20 Vacation Days, 12 Sick Days, and 12 Paid Holidays
Social Work Licensing Program
License Renewal Paid by agency for RN's and Social Workers
And MORE

Position Responsibility:

Reporting to the Chief Human Resources Officer (CHRO), the Benefits Specialist leverages a deep understanding of benefits administration, compliance, and leave management to administer and oversee all AgeSpan benefits programs.

The Benefits Specialist is responsible for administration and oversight of all benefits and retirement programs, including medical, dental, vision, life insurance, long-term disability, COBRA, leaves of absence, Employee Assistance Program, HRA, FSA, 457(b), and 403(b) plan.

Essential Functions:
(Core duties or tasks that are fundamental, and not marginal to the performance of the job)

Employee Benefits Administration:

Working with the Human Resources Administrative Assistant and Payroll Specialist, ensures accurate and timely processing of benefitrelated transactions.
Oversees enrollment processes, including new hire onboarding, annual open enrollment, and qualifying life events. Ensures that HR Administrative Assistant monitors ADP enrollment and follows up with new hires regarding benefit enrollments and existing employees regarding changes for qualifying events.
Presents benefits overview at new employee orientation on a twicemonthly basis and supports newlyeligible employees by answering questions and providing guidance.
Manages the open enrollment process, working closely with the fiscal department, CHRO and benefits broker to ensure smooth execution and communication.
Serves as the primary liaison with benefits broker, insurance carriers, and third party administrators.
Reviews the payment processing of all monthly benefit plan invoices, including auditing each month for accuracy. Works with HR Administrative Assistant to rectify any complex billing or enrollment issues.
Ensures the accuracy of all benefits enrollments in ADP, to provide vendors with accurate eligibility information. Manages data feeds from ADP to carriers.
Responds to 403(b) and 457(b) inquiries from employees relating to enrollments, plan changes and contribution amounts. Together with Payroll Specialist, manages the annual catchup contribution enrollment.
Serves as primary point of contact with retirement vendor and with former employees who inquire about plan participation, rollovers, and distributions.

Leave of Absence Administration:

Oversees and administers leave requests and accommodations arising under the Massachusetts Paid Family Medical Leave Act (PFML), Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), and longterm disability plans. Oversees Agency personal and education leave policies.
Handles the leave administration process from the employee's initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as PFML/FMLAqualifying, requesting medical certification as needed, and accounting for continuous, intermittent, and reduced schedule leave use.
Works with Payroll Specialist to determine supplemental amount of agency paid time off being used in addition to PFML statepaid benefit when requested by employee. Communicates this amount to manager to ensure accura