Office Services Coordinator - Bronx, United States - Comunilife,Inc.

Comunilife,Inc.

Verified Company

Bronx, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Facility Office Services Coordinator assists in the management in the Facilities functions for _the _agency. Tracks and manages Work Orders and responsive facility _and _fleet vehicle maintenance and operations.

Successfully resolves building violations and maintains calendars _for _proactive management of hearings, inspections, deliveries and related facility operation management support.

Schedule:

Core business hours are Monday to Friday, from 9:00 a.m.

to 5:00 p.m., however, because the program operates 24 hours a _day_, 7 days a week, work hours must be flexible; on call 24/7.

ESSENTIAL FUNCTIONS:

Manage and track Work Order requests. Prepare weekly dashboard and follow up with Supervisors to ensure timely completion.

Assist to log in, track and follow _up _on facilities Help Desk requests including and _not _limited to vendor proposals _and _work.

Manage calendar _for _Director of Facilities, Vice President of Program Administration and paid leave requests of all facilities staff.
Maintain approved driver listing.
Maintain vehicle registration and inspection log.
Maintain pantry supply and delivery schedule.
Maintain assignment of vehicles and manage vehicles logs. Assist with the collection, preparation and submission of mileage logs and gas card receipts.
Prepare mailings as required.
Assist to coordinate repairs for all programs.
Assist with the coordination of clients and staff transportation and client moves.
Maintain an inventory of supplies for office and programs.
Review, collect, and track payment request and purchase requisitions. Create purchase requisitions as needed.
Maintain files and tracking system for purchase orders.
Maintain violations log and calendar_, _track and follow _up _on court/_oath _dates.
Attended meetings and prepared agenda and recorded minutes.
Maintain PPE or any other special designated inventory for organization
Perform any other duties as assigned including provide front desk reception coverage when

Education and Experience Requirement(s):

Associates Degree and two years of experience required or satisfactory combination of education and experience.
Two years of related facilities or operational experience required.
Experience with scattersite housing preferred.

Pay:
$56, $60,000.00 per year

Benefits: