Administrative Specialist - McLean, United States - General Dynamics Information Technology

General Dynamics Information Technology

Verified Company

McLean, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Type of Requisition:
Regular

Clearance Level Must Currently Possess:
Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:
Highly Compensated Administrative Services

Job Qualifications:

Skills:
Communication, Microsoft Office, Office Administration

Certifications:

Experience:

4 + years of related experience

US Citizenship Required:
Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

Working in a discreet environment handling sensitive and personal information daily
Completing transactional duties with special attention to detail, being organized, and multi-tasking-
Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

The AA will be responsible for managing the calendars for SIS-level Office executives and their executive staff, totaling 6+ people in a fast paced Front Office environment
The AA will help to prioritize, schedule or reschedule the Executives' daily calendars
The AA will help to draft routine and non-routine correspondence between the Office Executives and other higher level Sponsor Center Executives for formatting and adherence to office style guides
These may include correspondence regarding the effects/implementation of changing Sponsor policies, regulations, organizational structure, and component procedures
The SA would preferably have 3+ years of documented experience with MS Word, Excel, PowerPoint, Outlook
No specific physical requirements, although the position is within a large Mission Center, and the SA may be required to move between the various departments, as well as to/from the HQs Mail room
There is no local travel or TDY requirements for this position. Basic experience with MS Word, Excel, PowerPoint, Outlook is required but Intermediate is preferred
It is desired that the AA have experience with Sponsor Access Request System, Sponsor Travel Requests and Systems, and Sponsor Reimbiursement Systems-ONBOARDING: Add and remove accesses for all incoming/outgoing personnel, update rosters, seating charts, phone cards, phone trees, organization (org) charts. With a high level of detail
VISITORS
Will need to greet visitors and assist with direction to conference room or appointment location. Will need to "set-up" secure video teleconferences (SVTCs)
The front office has constant flow of visitors throughout the day; the SA will need awareness of activities occuring in the vault to be able to effectively guide visitors
Vault Custodian
May be asked to be a secondary vault custodian with responsiblility to add remove members from vault as part of the onboarding/oftboarding process

WHAT YOU'LL NEED TO SUCCEED:

The position requires an active TS/SCI with Polygraph clearance
HS Diploma and 7 years of relevant experience or equivalent combination of education and experience
Work schedule is , 40 hours per week, with the possibility of adhoc additional hours throughout the year
Proficient Word, Excel, Outlook, PowerPoint
Able to perform duties with mínimal supervision and some team interaction
This position is on customer site

GDIT IS YOUR PLACE:

401K with company match Comprehensive health and wellness packages Internal mobility team dedicated to helping you own your career Professional growth opportunities including paid education and certifications Cuttingedge technology you can learn from Rest and recharge with paid vacation and holidays

OpportunityOwned

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The likely salary range for this position is $101,566 - $123,625. This is not, however, a guarantee of compensation or salary.

Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:
40

Travel Required:
10-25%

Telecommuting Options:
Onsite

Work Location:
USA VA McLean

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.

To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave.

To ensure our employees are able to protect their income, other offerings such as short and long-te