Director of Office Operations/executive Assistant - Washington, United States - National Music Publishers' Association

Description

This position serves an important and integral role in managing the day-to-day operations of NMPA's office and providing direct administrative support to the CEO and EVP/GC at NMPA.

The Director serves as day-to-day liaison NMPA's technology, payroll, insurance and finance vendors, organizes and coordinates executive and board outreach efforts, handles special projects and office manager duties.

• Manages invoices, payment reconciliation and weekly accounts payables and liaises with the National Music Publishers Association outside CFO;
• Assist in management of payroll and liaises with outside vendor;
• Works with outside technology vendors to ensure continued high level technology support to office and manage IT projects, including working to provide new laptops to employees where needed.
• Maintains CEO and EVP executives' schedules, appointments and travel arrangements; answers and manages incoming calls, prepares/proofreads correspondence, prepares expense reports for executives, and provides administrative support as needed;
• Prepares/compiles materials and provides administrative support for quarterly Board meetings and association events and liaises with the executive assistants of board members to coordinate travel and preparedness;
• Assists with newhire onboarding;
• Monitors and orders office supplies, maintains office equipment, distributes mail, accepts deliveries, serves as building liaison and performs other duties as assigned.

• A selfstarter who enjoys working in a small, entrepreneurial environment that is missiondriven, resultsdriven and communityoriented;
• Exceptional attention to detail and accuracy;
• Excellent organizational skills with the ability to think proactively;
• Resourceful and able to work independently on projects from conception to completion;
• Excellent written and verbal communication skills;
• Experience building relationships with internal and external stakeholders;
• A proven track record for balancing multiple priorities with overlapping deadlines and the ability to shift;

• Confidentiality, discretion and good judgement.

• Bachelor's degree required;
• Three or more years in seniorlevel administrative support role;

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Washington, DC 20036: Relocate before starting work (required)