Administrative Assistant - Boston, United States - Swipejobs

Description

Job Description

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Weekly Pay

Job Description:

Only considering candidates with the following:

• 10+ years of experience in project administration
• Experience working with construction projects and global projects
• High school diploma
• Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management
• Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet
• Experience of a variety of software/systems
• Can create and maintain systems for efficiency for both self and others
• Customer Service Skills

Responsibilities:

• Coordinates preparation of internal and external reports through gathering, analyzing and summarizing data and information from the project team
• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project
• Coordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature
• Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data
• Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies
• Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines
• Prepares and/or edits meeting agendas, minutes, presentations and tables
• Tracks project changes and produces updated project based schedules as agreed with project management
• Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications
• Compiles summary documents and distributes to the project team as required
• May control small subprojects ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
• Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules

Full-time, Part-time
$33.1/hr

HV23