- HS diploma or equivalent and 4+ years related experience.
- Ability to work with considerable independence and as part of the team.
- Must have ability to work under pressure and handle multiple assignments concurrently.
- Demonstrated decision making based on knowledge of organization policies and procedures.
- Maintaining confidentiality concerning sensitive information is required.
- This position provides direct administrative support to the Marketing & Communications leadership team and department team members, and reports to the Operations, Projects & Events Administrative Manager.
- Make travel arrangements and reservations.
- Facilitate timely reimbursements for business-related expenses.
- Set-up and support meetings; keep minutes as necessary.
- Greet external visitors.
- Order catering for meetings.
- Make conference room reservations.
- Coordinate office moves for new and current team members.
- Manage office supplies, assist with branded merchandise orders, and facilitate recognition program orders.
- Provide support to operational activities, day-to-day needs, and special events as an integral part of the team.
- File and retrieve records, folders, and other materials. Assist in organizing materials and backups.
- Calendar scheduling for Marketing & Communications leadership, as needed.
- Interact appropriately with Marketing & Communications staff and others throughout the company to maintain a positive, productive, inclusive, and collaborative work environment.
- Establish and maintain effective working relationships with people at all levels, from support staff to executives, and be willing to contribute whenever needed in a collaborative manner.
- Work with sensitive and highly confidential information and maintain proper confidentiality.
- Represent organizational unit in understanding and working with administrative policies and procedures.
- Maintain a regular and predictable work schedule.
- Perform other duties as necessary.
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Administrative Associate III - Broomfield, United States - BI-Commercial
