Administrative Assistant to The Superintendent of - Pittsfield, United States - Pittsfield School District

Description

About Us:

The Pittsfield School District is dedicated to providing a nurturing learning environment where every student can thrive academically, socially, and emotionally.

We are committed to fostering a strong sense of community and collaboration among students, staff, parents, and community members.


Responsibilities:
The following list outlines the various duties associated with this position and is not exhaustive:

• Handle incoming calls courteously, directing them appropriately.
• Coordinate interactions with the School Board.
• Maintain the confidentiality of records and ensure their accuracy.
• Handle incoming and outgoing mail and correspondence efficiently.
• Exhibit selfmotivation and the ability to work autonomously.
• Prepare and maintain reports, records, and files accurately.
• Screen calls, visitors, and mail for the administrator, redirecting when necessary.
• Independently compose routine correspondence and distribute communications as needed.
• Provide information on policies and procedures as needed.
• Represent the district professionally in interactions with staff and vendors.
• Maintain both manual and electronic document files and records effectively.
• Demonstrate exceptional customer service, interpersonal, and diplomatic skills.
• Adapt to shifting priorities and interruptions while exercising sound judgment.
• Coordinate office procedures and implement communication processes seamlessly.
• Proficient in Google Docs and capable of learning the district's software programs.
• Exercise discretion with confidential information regarding staff.
• Ability to learn and maintain student data in the district Student Information System.
• Generate state mandated reports

Requirements:

• High school diploma or equivalent; additional education or training is a plus
• Proven experience as an administrative assistant or similar role.
• Excellent communication and interpersonal skills
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar)
• Strong organizational and multitasking abilities
• Attention to detail and accuracy in data entry
• Ability to maintain confidentiality and professionalism
• Prior experience in a school setting is preferred but not required

How to Apply:


Job Types:
Full-time, Contract


Pay:
$45, $48,000.00 per year


Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• Monday to Friday
• No nights
• No weekends

Work Location:
In person