Administrative Assistant - Queens, United States - Queens Nassau Rehabilitation and Nursing Center

Queens Nassau Rehabilitation and Nursing Center

Verified Company

Queens, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Responsibilities:

Administrative Duties:

Read, analyze, and distribute incoming memos, letters, and reports.
Respond promptly and professionally to internal and external inquiries.
Create and organize project information using project management systems.
Maintain accurate records of payroll, personal information, leaves, and turnover rates.
Ensure compliance with employment requirements and data privacy regulations.
Prepare meeting agendas, coordinate schedules, and arrange appointments.
Schedule interviews, HR events, training sessions, and seminars.
Assist with onboarding procedures and new hire orientations.
File documents, photocopy materials, and distribute meeting minutes.
Order office supplies, maintain database records, and update HR software.
Produce and submit reports on general HR activity as required.

HR Coordination:

Assist in planning, developing, organizing, implementing, and evaluating HR department activities.
Recommend staffing levels to the administrator and assist in the recruitment process.
Maintain confidentiality of employee information and ensure compliance with privacy regulations.
Assist with employee orientation, training, and development programs.
Monitor compliance with federal and state employment regulations.
Coordinate employee benefits programs and assist with payroll processing.
Assist in resolving employee relations issues and grievances.
Conduct exit interviews and assist with termination procedures.
Maintain employee records and ensure accuracy of personnel transactions.

Qualifications:

A bachelor's degree in business administration or a related field is preferred but not required.
Experience in administrative roles preferred but not required.
Thorough knowledge of laws, regulations, and guidelines concerning personnel administration in nursing care facilities.
Strong organizational, communication, and multitasking skills.
Familiarity with HR software and office productivity tools.

Queens Nassau Rehab is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable laws.