- Completes a broad variety of administrative tasks for the including managing an extremely active calendar of appointments; responding to emails; representing the COO at meetings, taking minutes and reviewing reports.
- Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the COO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the C0O's time and office.
- Communicates directly, and on behalf of the COO, with advisory board members, agency staff, and others, on matters related to COO's programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO/COO Office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO and COO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO/COO updated.
- Run personal errands for CEO/COO when needed.
- Provides leadership to build relationships crucial to the success of the agency, and manages a variety of special projects for the CEO/COO, some of which may have agency impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the COO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Serves as the COO's administrative liaison to AVYFS board of directors
- Assists board members with travel arrangements, lodging, and meal planning as needed
- Maintains discretion and confidentiality in relationships with all board members
- Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
- Facilitates cross-divisional coordination of travel and outreach plans
- Works with the Strategic Initiatives team in coordinating the President's outreach activities
- Follows up on contacts made by the President and supports the cultivation of ongoing relationships
- Edits all, and creates acknowledgement letters from the President to donors
- Must be bilingual
- Must have 2-3 years of experience in this position
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Extensive background and reference check required.
- At minimum an associate's degree required
- Strong work tenure: three to five years of experience supporting upper management Executives
- Experience and interest in internal and external communications, and partnership development
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
-
Executive Assistant
1 week ago
Vaco Richmond, United StatesVaco Richmond is seeking an experienced Executive Assistant. The ideal candidate would have previous EA experience for senior leaders. · Vaco provides expert consulting, permanent placement, executive search, and strategic staffing for companies around the world, in accounting, ...
-
Executive Assistant
2 days ago
Commonwealth of Virginia Richmond, United StatesJob Duties · As a member of the Commissioner's Office immediate staff, independently performs a variety of administrative activities in support of their assigned Deputy Commissioner or executive management level professional. Work regularly requires discretion, interpretation of ...
-
Executive Assistant
2 weeks ago
LHH Richmond, United StatesExecutive Assistant · LHH is currently seeking an Executive Assistant who will support high level executive. This is a great contract opportunity in Richmond, VA. · This role entails providing direct support to the CEO. Our ideal candidate will have a can-do attitude and previous ...
-
Executive Assistant
4 weeks ago
Harris Williams & Co. Richmond, United StatesPosition Overview · Job Description · We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless ...
-
Executive Assistant
1 week ago
DCA Virtual Business Support Richmond, United States Part timeJob Description · Job DescriptionAre you ready to join a collaborative and inclusive team? DCA Virtual Business Support empowers small businesses with an expert pairing of virtual administrative assistants to match their needs. Our team consists of tech-savvy and smart Executive ...
-
Executive Assistant
1 week ago
Career Strategies Inc. Richmond, United StatesJob Description · Job DescriptionWe are seeking a skilled and organized Executive Assistant to provide administrative support to the Trustees of our multi-employer trust Funds. The ideal candidate will possess exceptional organizational abilities, attention to detail, and discret ...
-
Executive Administrative Assistant
3 days ago
Commonwealth of Virginia Richmond, United StatesExecutive Administrative Assistant · The Massey Comprehensive Cancer Center has an exciting opportunity for an Executive Assistant to join our team Our employees and applicants come from diverse backgrounds. We hire great people from a wide variety of backgrounds, not just becau ...
-
Executive Assistant
4 weeks ago
Bon Secours Richmond, United StatesThank you for considering a career at Bon Secours · Primary Function/General Purpose of Position · This position supports the Hospital President and the Director of Operations at St. Mary's Hospital · The primary role of this position is to provide confidential secretarial, cleri ...
-
Executive Assistant up to
1 week ago
Beacon Hill Richmond, United StatesOur client in Richmond, VA is seeking a direct-hire Executive Assistant to support multiple executives If you are a strong professional with 6+ years of proven executive support experience, apply now · About the Job: · Manage daily calendars for multiple executives, showcasing fl ...
-
Executive Assistant
2 weeks ago
State of Virginia Richmond, United StatesTitle: Executive Assistant · State Role Title: General Administration Supervisor I/Coordinator I · Hiring Range: $62,000 - $72,000 · Pay Band: 4 · Agency: Department of Energy · Location: Administration/Energy/telework · Agency Website: · Recruitment Type: General Public - G · J ...
-
Executive Assistant
2 weeks ago
Virginia Union Univ Richmond, United StatesVacancy Announcement · Executive Assistant · VUU is nourished by its African American and Christian heritage and energized by a commitment to excellence and diversity. Its mission is to: 1) Provide a nurturing, intellectually challenging and spiritually enriching environment for ...
-
Executive Assistant and Event Planner
1 week ago
The American Civil War Museum Richmond, United StatesTo apply please send a cover letter and resume to · Summary · This position supports the ACWM President & CEO and museum administration to help ensure a professional, courteous, and efficient office environment. The Executive Assistant also manages and coordinates meetings, spec ...
-
Executive Administrative Assistant
2 weeks ago
LL Flooring Lumber Liquidators Richmond, United StatesThe Executive Assistant provides executive support to the Chief Ethics and Compliance Officer (CECO) and EVP, Chief Growth Officer (CGO). The Executive Assistant to CECO and CGO also serves as a liaison to the senior management team; organizes and co Administrative Assistant, Exe ...
-
Executive Administrative Assistant
4 weeks ago
Genworth Financial Richmond, United StatesIn this role, you will provide administrative support the Chief Risk Officer for Genworth, as well as additional senior leaders in the organization. Ideal candidates will exhibit a high level of professionalism and integrity, with an emphasis on conf Administrative Assistant, Exe ...
-
Administrative Assistant, Executive
1 week ago
Markel Corporation Richmond, United StatesWhat part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and ...
-
Executive Administrative Assistant
2 weeks ago
State of Virginia Richmond, United StatesExecutive Administrative Assistant · The Massey Comprehensive Cancer Center has an exciting opportunity for an Executive Assistant to join our team Our employees and applicants come from diverse backgrounds. We hire great people from a wide variety of backgrounds, not just becaus ...
-
Executive Legal Assistant
1 day ago
NVT Staffing Richmond, United StatesJob Description · Job DescriptionWe are seeking a new Legal Secretary to Corporate Partner in our brand-new office. The ideal Legal Secretary will have 5 years' experience as an Executive Assistant supporting senior level executives/attorneys. Must have a bachelor's degree, and e ...
-
Executive Administrative Assistant
1 day ago
Adecco Richmond, United StatesJob Description · Job DescriptionAdecco is assisting in the search for an organized Executive Administrative Assistant in Richmond, KY. This is a long-term opportunity that will give you valuable experience to enhance your career. The ideal candidate can multi-task, has excellent ...
-
Executive Administrative Assistant
2 weeks ago
Genworth Financial Richmond, United StatesAt Genworth, we empower families to navigate the aging journey with confidence. We are compassionate, experienced allies for those navigating care with guidance, products, and services that meet families where they are. Further, we are the spouses, children, siblings, friends, an ...
-
Executive Assistant Part Time
4 weeks ago
Village Behavioral Health, Inc. Richmond, United States Part timeReporting directly to the CEO and COO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the C ...
Executive Assistant - Richmond, United States - AVYFS
Description
Job Description
Job DescriptionReporting directly to the CEO and COO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the COO. The Executive Assistant also serves as a liaison to the board of advisors and AVYFS management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, bilingual and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles and Responsibilities
Executive Support
Board Support and Liaison
Senior Management Liaison
Strategic Initiatives
Qualifications
Additional Requirements
Education and Experience Requirements
The Executive Assistant is required to use their personal vehicle for engaging in community activities. Therefore, at the time of hire, the Executive Assistant must provide proof of driver's license and insurance. Should the Executive Assistant receive a moving traffic violation at any time after employment the Executive Assistant must notify the agency about the incident the next business day after receiving the violation or there is any lapse in automobile insurance coverage.
Company DescriptionWe are a mental health counseling agency that strives to provide high-quality mental and emotional healthcare to those in need. Founded in 2013, we provide services to children/adolescents, adults, and families.Since our start, we have assembled a team of mental health professionals who have the education, experience, and training to support families in addressing many of life's most difficult challenges. At this time we provide five community base services - Intensive In-Home, Mental Health Skill Building, Community Crisis Stabilization, Intensive Community Treatment, and Intensive Out-Patient. We also provide two residential services - Residential Crisis Stabilization and Intellectual/Developmental Disability Group Home. These services are provided in the city of Richmond.
Company Description
We are a mental health counseling agency that strives to provide high-quality mental and emotional healthcare to those in need. Founded in 2013, we provide services to children/adolescents, adults, and families. \r\r
Since our start, we have assembled a team of mental health professionals who have the education, experience, and training to support families in addressing many of life's most difficult challenges. At this time we provide five community base services - Intensive In-Home, Mental Health Skill Building, Community Crisis Stabilization, Intensive Community Treatment, and Intensive Out-Patient. We also provide two residential services - Residential Crisis Stabilization and Intellectual/Developmental Disability Group Home. These services are provided in the city of Richmond.