Administrative Coordinator - Santa Ana, United States - IHDLab

IHDLab

Verified Company

Santa Ana, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

IHDLab is seeking a highly organized and detail-oriented Administrative Coordinator to join our team.

As an Administrative Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of our office.

You will be responsible for coordinating administrative tasks, managing schedules, and providing support to various departments within the organization.

Responsibilities:

Coordinate and manage administrative tasks, including scheduling appointments, managing calendars, and maintaining office supplies
Assist with the preparation and distribution of internal communications, reports, and presentations
Manage and maintain records and databases, ensuring accuracy and confidentiality
Coordinate travel arrangements and accommodations for staff members
Assist with organizing and coordinating meetings and events
Coordinate with other departments to facilitate interdepartmental communication and collaboration
Assist with ad hoc projects and tasks as assigned

Requirements:

High school diploma or equivalent; bachelor's degree in Business Administration or a related field is preferred
Proven experience as an Administrative Coordinator or similar role
Strong organizational skills and attention to detail
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent communication and interpersonal skills
Ability to prioritize and multitask in a fastpaced environment
Strong problemsolving skills and the ability to work independently
Experience with coordinating travel arrangements and managing calendars
Knowledge of office management systems and procedures

Benefits