Practice Management Specialist - Washington, United States - GOODWIN

GOODWIN Washington, United States

1 month ago

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Full time

Description

Make an impact at Goodwin, where we partner with our clients to practice law with integrity, ingenuity, agility and ambition. We are in the business of building authentic, long-term relationships with our clients, who are some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. Our immersive understanding of these industries – combined with our expertise across high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions – sets us apart. Our Global Operations Team – all business professionals of the firm – was named the "Best Business Team" by The American Lawyer.

As the Practice Management Specialist, you will work with the Business Unit management team and, to a lesser extent, the Leaders of the practices, to implement and administer the policies, procedures and specific initiatives of the business unit. The major purpose and end result is to help ensure the smooth functioning of the Business Unit.

What You'll Do:

Overseeing the administrative details relating to Business Unit and Legal Practice Area meetings, trainings and special events (scheduling, logistical planning, distributing invites and materials, populating firm calendars and web pages, as appropriate).
Building and maintaining organizational and reporting tools used to track personnel, clients, matters, knowledge management (KM) projects, and other relevant practice area data.
Coordinating with the key administrative groups in the firm (Finance, IT, KM, Marketing, Catering, Conflicts, Talent Acquisition, and Learning & Professional Development) to ensure the execution of priority initiatives in a timely and effective manner.
Working with key personnel in all offices to create a sense of cohesiveness among members of the Business Unit.

Additional Duties and Responsibilities:

Maintaining and/or creating accurate and up-to-date action item checklists and/or standard operating procedures for various Business Unit processes, initiatives, and committees.
Providing support for virtual, web-based events and logistical, local event support in the office.
Managing the process for sending invites, which includes maintaining attendee lists, coordinating with the graphics team to produce and send electronic invitations. The specialist will also need to work closely with the Events team to book venues or secure vendors for virtual programs.
Attending various meetings and special events to keep abreast of developments within the Business Unit.
Following up on communications to gather input as appropriate.
Helping field and assist with general BU and practice area information requests from attorneys and staff and, as needed, routing requests to appropriate PM or Business Law Department personnel.
Taking the lead on certain projects as directed.
Developing a strong understanding of essential firm technologies such as iManage, MS Teams, Expert, Productivity, EMS and Foundation.

Who You Are:

Bachelor's degree required.
Experience working independently is ideal.
Strong organizational skills, attention to detail and the ability to prioritize workload.
Sophisticated computer skills, particularly with Excel, PowerPoint and HTML, as well as the ability to learn and keep current with various software packages.
Ability to handle pressure, extended hours, if requested, and work on multiple projects and changing priorities.
Superior interpersonal and communication skills, a professional demeanor and the ability to interact effectively with all levels of firm personnel.
Sound judgment and creative problem-solving skills, and the ability to respect, protect and maintain highly confidential and sensitive information.

#LI- MS1

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

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