Payroll Specialist - Santa Fe, United States - Santa Fe Independent School District
Description
Primary Purpose:
To contribute to the smooth flow of information and communication throughout the office and entire school system.
Qualifications:
Education/Certification:
- High School Diploma or GED
- Meet certification requirements for this position
Special Knowledge/Skills:
- Knowledge of payroll procedures.
- Ability to use personal computer and software such as spreadsheets, databases, and word processing.
- Ability to communicate effectively.
- Good organizational skills.
Experience:
- Two to five years school district payroll experience preferred.
Major Responsibilities and Duties:
- Ensure complete payroll import of data from Human Resources for the new school year.
- Verify all new employees data entered by Human Resources into Skyward, including demographic, W-4, and retirement, and add direct deposit information.
- Process the semi-monthly payroll vouchers, substitute pay, overtime, payoffs, new hires, and any additional authorized pay.
- Review all inputs for accuracy.
- Balance payroll input data to manual controls sheet.
- Finalize payroll and run all payroll reports.
- Make bank transfer for each payroll.
- Make bank transfer for payroll deductions.
- Calculate, print, and distribute payroll checks. Prepare direct deposit file and submit online to bank. Prepare and print accounts payable checks for payroll and benefits payables.
- Maintain direct deposits authorization for all employees.
- Prepare and submit positive pay file for payroll and benefits. View and process any positive pay notifications on a daily basis.
- Direct Manuel Trades ( Cafeteria, Custodian/Maintenance, & Transportation) and campus secretaries in the proper payroll procedures.
- Prepare necessary payroll data for reports (Medicare, Federal, Budget).
- Prepare and run all TRS member data and payroll reports for TRS. Submit monthly TRS retirement information on TRS website and make corrections as needed.
- Prepare TWC quarterly report as it pertains to payroll and submit online (unemployment).
- Prepare federal reports ( 941 quarterly) and submit online to IRS.
- Prepare and disburse W-2 forms to all employees. Submit W-2 report online to SSA.
- Train and assist accounts payable personnel.
- Serve as backup for the Benefits and Accounts payable
- Review payroll bulletins and keep up with federal and state changes (TEA) regulations, and TRS updates, Skyward updates for payroll module.
- Calculate and maintain employee wage garnishments. File appropriate payments and report with collecting agency.
- Manage True Time, hourly time keeping system, processes including set-up, payroll functions, and assisting users as needed.
- Maintain payroll and travel organizations charts.
- Exemplify high standards of ethical conduct.
- Keep informed of and comply with state and district policies and regulations concerning primary job functions.
- Troubleshoot all payroll issues.
- Display tolerance necessary for accepting supervision for and criticism of job performance.
- Work in harmony with supervisory, faculty, and peer personnel.
- Use professional information discreetly and judiciously.
- Support and follow administrative and Board policy.
- Represent the school system to the community in a positive, professional way.
- Maintain a sincere, friendly attitude toward patrons.
- Perform other duties as assigned.
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