- Provides professional support to Office of Vocational Rehabilitation (OVR) counselors on plan implementation and case processes.
- Assembles and maintains records to track consumer data, new applications, and new referrals.
- Requests case records.
- Generates reports in the Case Management System (CMS) and Crystal.
- Utilizes CMS, authorize and track caseload expenditures as directed by counselors following agency purchasing policies and procedures.
- Monitors caseload budget, resolves vendor issues, and set up new vendors as needed.
- Ensures proper expenditure codes and budget codes are used.
- Reports and monitors counselor caseloads.
- Archives closed cases in compliance with regulations.
- Serves as the primary contact for consumer calls to assist in the resolution of routine issues and/or problems and provides general information regarding OVR mission, policies and purpose and schedules appointments for consumers as needed.
- Participates in the development of process improvements in the provision of services.
- Reviews, compiles and/or prepares operational records and reports for compliance.
- Provides assistance with routine office procedures such as maintaining office supplies.
- Provides office coverage for district if needed.
- Performs other duties as assigned. This position will have access to confidential and sensitive information. The successful candidate will berequired to ensure the safeguarding and security of all confidential and sensitive information and will berequired to complete trainings, sign acknowledgments, follow all policies, and adhere to all statutes andrequirements pertaining to the safeguarding and security of confidential and sensitive information whileemployed and after employment ends.
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Administrative Specialist - Louisville, United States - Kentucky Personnel Cabinet
Description
Advertisement Closes 6/16/2024 (8:00 PM EDT Administrative Specialist Pay Grade12 Salary $3, Monthly Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | HR/WK Hiring Agency Education & Labor Cabinet | Department of Workforce Development Location 600 West Cedar StreetSuite 100
Louisville, KY 40202 USA Description The Education and Labor Cabinet's mission is to educate, prepare and train Kentucky's current and futureworkforce. Our goal is to create and make continuous improvements to an education and workforce system thatprepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers theyneed to compete and create jobs in the Commonwealth.
The Office of Vocational Rehabilitation empowers individuals with disabilities to maximize employment, achieveeconomic self-sufficiency and independence, and to contribute back to society. We also help businesses andemployers recruit, retain and accommodate employees with disabilities.
We are seeking a Administrative Specialist to provide professional support to staff in the Office ofVocational Rehabilitation East Jefferson District in the review, evaluation, development and implementation ofagency's activities and performs other duties as required.
Key Responsibilities:
The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the United States. ELC will only useE-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities,please contact the Department of Homeland Security (DHS) at or Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS
