Administrative Secretary - Charleston, United States - State of West Virginia

State of West Virginia Charleston, United States

3 weeks ago

Description

Under limited supervision, the chosen candidate will perform highly responsible, advanced level administrative support work in providing assistance to the Tax Division's General Counsel and Legal Division.

Work involves independent responsibility for making limited policy interpretations in dealing with the public and acting with authority on office management and administrative functions in the absence of the supervisor.

Responsibilities include high level secretarial, clerical, office management, and general administrative duties with primary emphasis on relieving the supervisor of administrative details.

Work is performed with strict adherence to confidentiality and privacy standards and in accordance with modern professional secretarial principles and techniques.

Functional duties include but are not limited to:

Provides administrative and clerical support to Legal Division Director/General Counsel.
Assists in scheduling and maintaining appointment calendars for Director/General Counsel and other attorneys.
Answers incoming calls for the Legal Division and Director/General Counsel; opens and distributes incoming mail.
Provides backup support to paralegals when needed, such as during the Legislative Session and in preparation for grievances.
Compiles and produces reports for use by the Legal Division, Tax Commissioner, other Tax Division staff, Office of the Cabinet Secretary of Revenue, and others.
Maintains library of Code books, ensuring it is kept current.
Uses a State Purchasing Card (P-card) to order office supplies and to pay for conference reservations and lodging, routine membership fees for attorneys, and other expenses for the Legal Division; accurately performs the monthly reconciliation of P-Card purchases made.
Acts as UKG timekeeper for all Legal Division employees, ensuring time entry is correct for payroll processing.

Performs related work as required.

The chosen candidate should be familiar with the Google and Microsoft Office Suites and will be expected to use the GenTax tool set.

Applicants are subject to an extensive criminal background check and tax compliance check.

See OTHER INFORMATION for how to apply.

IMPORTANT:

Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete.

You MUST complete ALL parts of the application, including the Work Experience section.

ATTENTION:

Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified.

If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority.

If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it with your application.

Please attach documents to the application upon submission.

This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest.

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TRAINING:
Graduation from a standard four-year high school or the equivalent.

EXPERIENCE:

Six years of full-time or equivalent part-time paid experience in secretarial work, two years must have included administrative support or complex clerical duties.

SUBSTITUTION:

Successful full-time study in an accredited college or university, or resident business or vocational school training may be substituted through an established formula for the required experience.

DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR APPLICATION*HOW TO APPLY:Email applications to

Mail to:
Tax Commissioner

WV State Tax Division

P.O. Box 11771

Charleston, WV 25339

Please include job title Administrative Secretary on application.

For questions, call the Tax Division at

Division of Personnel application can be found online HERE

(Download application and save to your computer.)

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