Personal Executive Assistant - Houston, United States
7 hours ago
Job description
The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills.
Responsibilities:
Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives.
Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur
Screens incoming calls and correspondence and responds independently as needed
Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel
Responsible for the oversight of office housekeeping, supply and office management
Arranges, books and monitors details of complex travel and itineraries
Prepares expense reports and reconciles corporate credit card account
Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required
Organizes and facilitates meetings, appointments, and conference calls as requested
Creates and maintains presentation, database and spreadsheet files
Organizes programs, events, meetings or conferences by arranging facilities and caterers
Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required
Request couriers and deliveries
Supports and demonstrates strong commitment to organization policies and procedures
Exercises discretion and maintains confidentiality at all times
Qualifications
Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted
Prior work experience in similar role required, preferably in entertainment industry
Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently
Demonstrated ability to work collaboratively in a team environment
Exemplary planning and time management skills and ability to multi-task and prioritizing workload
Excellent interpersonal, verbal and written communication skills
Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application
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