Engineering Administrative Assistant - Bartlett, United States - Bartlett Electric Cooperative, Inc.

Description

Position:
Engineering Administrative Assistant**Department: Engineering


Reports Directly to:
Engineering Services Supervisor


Directs:
None


FLSA Status:
Non-Exempt


Position Summary

• The position of Engineering Administrative Assistant is one of high responsibility for reliable, economical Engineering Department services and procedures. The Engineering Administrative Assistant must demonstrate leadership qualities and a basic working knowledge of all aspects of engineering practices. The Engineering Administrative Assistant provides administrative and secretarial support for the BEC Engineering Department._

Essential Functions of Position:

• Principally works indoors in an office setting.
• Must possess and maintain the ability to:
• Respond in a positive manner to supervision.
• Work as a cooperative member of a team.
• Interact in a professional and courteous manner with coworkers and members.
• Successfully work within deadlines and time constraints.
• Accurately and legibly completes all documentation (computerized timecards, etc.) in accordance with BEC policies and procedures and submits such documentation to the proper individuals for recordkeeping purposes.
• Responsible for handling Engineering Department related phone calls through BEC's IVR system.
• Establishes and maintains an Engineering Department filing system.
• Performs clerical duties in support of Engineering Department staff.
• Assists in the preparation of documents for Engineeringrelated meetings and attends, as needed.
• Assists with Engineering Department work order duties such as handling deliverables for cost estimates to Members, generating and coordinating invoices, and check requests.
• Assists with clerical work associated with easement dedications, county permits, TxDOT permitting, etc., as well as maintains final recordkeeping.
• Must possess knowledge of or demonstrate the ability to learn procedures for master tracking documents for project statuses.
• Works closely with GIS to ensure CIS data coincides with Ivue Mapping (i.e. Idle Services).
• Responsible for maintaining the Engineering Calendar.
• Works closely with other BEC Departments on Engineering Departmentrelated tasks.
• Operates all coop equipment in accordance with BEC policies and procedures, safety rules, manufacturer guidelines, and regulations and/or codes and seeks input from the General Manager/CEO when information is unclear, inadequate or requires interpretation.
• Plans the work of the individual assignment, as directed, so that it can be done safely, properly, orderly, and as economically as possible.
• Subject to travel intra/interstate, as necessary, for training, meetings, job duties, or to provide assistance to other electric cooperatives.
• Complies with all BEC policies, procedures and safety rules and recommends to fellow workers the use and practice of the same.

Equipment Used:

Desktop computers, computer keyboards, telephones, printers, fax machines, paper shredders, file cabinets, desk chairs, postage machine.


Other Important Duties:

• Maintains good working relations with coworkers, BEC members and the general public.
• Represents BEC by attending schools/seminars/meetings for improvement of job knowledge and skills, when requested.
• Continually explores new ideas to enhance job performance, efficiency, productivity, and work relations. Communicates these ideas to the Engineering Services Supervisor, Chief Engineering Officer or designee.
• Performs other duties as may be assigned by Engineering Services Supervisor, Chief Engineering Officer or designee.

Experience, Training, Knowledge, Skills, and Abilities:

• Must maintain professional knowledge of all issues relating to member services and maintain the desire to improve industry knowledge by attending webinars, seminars, etc.
• Must maintain knowledge of Cooperative's policies related to duties of the position.
• Ability to travel instar/interstate, as necessary, for training purposes, meetings, or to provide assistance to other electric cooperatives, as required.
• Must be able to work with Members, the general public and fellow employees in a professional, friendly and courteous manner.
• Ability to move about and within an office building and on various terrains.
• Ability to frequently stand and/or walk and sit for extended periods of time.
• Ability to perform manual and detailed hand work using both hands, sometimes repetitively, in order to operate office equipment.
• Ability to lift and/or move up to 40 pounds.
• Ability to perform essential functions that require frequent, prolonged viewing and use of computer monitor, keyboard and mouse for extended periods of time.
• Ability to speak and hear clearly in order to communicate.
• Ability to communicate effectively and efficiently, both orally and in writing, with a diverse group of people and personalities. Requires a high degree of interpersonal skills.
• Ability to be tactful and