Jobs
>
Rochester

    Management Assistant, Academic Foundations - Rochester, United States - Monroe Community College

    Monroe Community College
    Monroe Community College Rochester, United States

    3 weeks ago

    Default job background
    Full time
    Description

    Job Description:

    Job Function:

    The Management Assistant reports to the Dean of Academic Foundations and provides overall administrative, secretarial, and office management support for the Dean and the Division of Academic Foundations. The Management Assistant is responsible for performing a variety of office management tasks including coordinating the functions of a large department, unit or agency in order to allow an administrator to execute more substantive duties. The employee reports directly to and works under general supervision of the Dean with wide leeway allowed for attending to administrative details. When working on complex projects or confidential matters, these employees work closely with the Dean. The employee also represents the Dean at meetings. Does related work as required.

  • Serves as the divisional resource contact. Represents the Dean at college meetings
  • Works with the Dean in evaluating office space and coordinates physical moves
  • Uses Banner to obtain information for the Dean; to assist department with enrollment procedures as needed; and to conduct small research
  • Assists in the planning and organizing of work-flow activities of staff within the divisional units including monitoring progress and completion of tasks
  • Independently performs a variety of office management duties for the Dean and departments/units within division.
  • Works with the Dean on budget, grant preparation, and monitoring
  • Assists the Dean in the processing and monitoring of purchases, budget transfers, and travel requests and reimbursements
  • Prepares and tracks purchase/service requisitions, office inventories and equipment, maintenance and license agreements
  • Drafts Dean's Office business correspondence
  • Handles all telephone inquiries within capacity. Maintains calendars, coordinates meeting schedules and arrangements
  • Prepares meeting agendas in advance and arranges meeting facilities as required
  • Acts as recording secretary, prepares and distributes meeting minutes
  • Organizes meetings on behalf of the Dean and divisional units
  • Processes travel arrangements
  • Acts as the point person and provides support for a variety of new initiatives, partnerships and programs
  • Works with the other Academic Services Deans' support staff to coordinate the annual Academic Achievement Convocation ceremony and the Scholarship Celebration
  • Plans and organizes division support workflow, procedures, and coverage, acting as backup during staff leave/vacancies
  • Coordinates contractual evaluation, reappointment, promotion, tenure, and retention/non-retention procedures
  • Communicates contractual absence policies and coordinates leave requests
  • Supports and participates in search and hiring processes. Coordinates new employee orientations and trainings
  • Trains subordinate staff in college processes, technology, and equipment
  • Assists with divisional payroll reporting

    • MCC Expectations:

  • Adheres to the College Code of Conduct
  • Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment
  • Maintains technological competencies utilized by the College
  • Commits to the philosophy of a comprehensive community college
  • Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students


    • Requirements:

    Required Qualifications:

    Must currently hold the civil service title of Management Assistant or be on the current eligible list OR meet the following minimum qualifications to be eligible for a provisional appointment:

    Graduation from high school or possession of an equivalency diploma, plus EITHER:

    A. Five (5) years of paid full-time or its part-time equivalent professional* experience** responsible for project or program management***, office management***; or program or project development and implementation; ****OR,
    B. Graduation from a regionally accredited or New York State registered college or university with an Associate's degree, plus three (3) years of professional experience as defined in A above; OR,
    C. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's or Master's degree, plus one (1) year of professional experience as defined in A above; OR,
    D. Any equivalent combination of training and experience as defined by the limits of A, B, and C above.
    *professional experience for the purpose of these minimum qualifications does not include secretarial, clerical, reception or teller-type duties.

    ** all qualifying experience will have constituted the main focus or major component of your job.

    *** management experience for the purpose of these minimum qualifications is defined as having complete
    control over an organizational unit, or providing direction and guidance to staff in the activities of an office, project or program. Examples of unacceptable experience include, but are not limited to, interviewing, conducting research, or assessing program eligibility.

    **** project or program for the purpose of these minimum qualifications is defined as an organized group of activities performed to accomplish a specific goal or carry out policy aimed at improving or changing existing conditions, practices or procedures.
    Supervised By: Dean of Academic Foundations

    Preferred Qualifications:

  • Bilingual and able to read, write, and speak Spanish, or other languages, proficiently


    • Additional Information:

    Job Type: Full Time

    Hours: 8:45 a.m. till 4:45 p.m.

    Salary: $52, annually, increment at 6 months

    MCC offers a Flexible Work Policy for benefit eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

    Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.


    Application Instructions:

    Returning applicants may to their Monroe Community College Careers Account to apply for this position. See the for using our online system. Please if you need assistance applying through this website.

    The following documents MUST be submitted to be considered for this position:

    1. Resume/CV
    2. Cover Letter

    Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.

  • Rochester Institute of Technology

    IAM Software Engineer II

    4 days ago

    Rochester Institute of Technology Rochester, United States Full time

    · IAM Software Engineer II · 8829BR · Finance & Administration · ITS Identity and Access Management · Job Summary · RIT is looking for an Identity and Access Management (IAM) Engineer II to join the Information Technology Services (ITS) team · The position is part of the Ident ...

  • Rochester Institute of Technology

    IAM Software Engineer II

    1 week ago

    Rochester Institute of Technology Rochester, United States Full time

    · IAM Software Engineer II · 8829BR · Finance & Administration · ITS Identity and Access Management · Job Summary · RIT is looking for an Identity and Access Management (IAM) Engineer II to join the Information Technology Services (ITS) team · The position is part of the Ident ...

  • University Of Rochester

    Adult Pulmonologist

    2 weeks ago

    University Of Rochester Rochester, NY, United States Full time

    The University of Rochester School of Medicine and Dentistry and the Golisano Children's Hospital at Strong are recruiting for an academic pediatric pulmonologist to join the Division of Pediatric Pulmonology and the Cystic Fibrosis (CF) Center. · Highlights: · We seek a candid ...

  • SUNY Research Foundation

    ATTAIN Lab Coordinator, Rochester

    3 weeks ago

    SUNY Research Foundation Rochester, United States

    Job Description: · Job Summary: · ATTAIN (Advanced Technology Training and Information Networking) is a statewide technology initiative funded by New York State to provide urban and rural communities access to training and technology. ATTAIN provides access to academic, occupati ...

  • Manning & Napier

    Client Services Coordinator

    2 weeks ago

    Manning & Napier Rochester, United States

    Summary · We are currently recruiting recent college graduates to join our Growth and Development Team as a Service Coordinator. An individual in this position will gain hands on experience within our Client Services Department, working in-tandem with service teams across sales c ...

  • GreaterROC

    EIOH Development Director

    2 weeks ago

    GreaterROC Rochester, United States

    Opening · Full Time · 40 hours · Range URG 114 · Ofc Sr Vice Pres Advancement · Schedule · 8 AM-4:30 PM; SOME WKNDS/HOLS · Responsibilities · POSITION SUMMARY: · Reporting to the Executive Director of Advancement, Academic Programs, the Director of Advancement, Eastman Institu ...

  • The Buffalo News

    Faculty-Medical Reimbursement

    2 weeks ago

    The Buffalo News Rochester, United States

    ** 2022-Adjunct Faculty-Medical Reimbursement & Coding** · **Job Category****:** Academics **Requisition Number****:** 2017A01232 Showing 1 location **Job Details** · **Description** · The MCCG Adjunct will support the Colleges mission by facilitating a classroom environment t ...

  • Uncommon Schools

    Elementary School Teacher

    2 weeks ago

    Uncommon Schools Rochester, NY, United States

    Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff ...

  • Uncommon Schools

    Middle School Teacher

    2 weeks ago

    Uncommon Schools Rochester, NY, United States

    Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff ...

  • University of Rochester

    Academic Adviser, College Programs

    3 days ago

    University of Rochester Rochester, United States

    Responsibilities · **General Purpose:** · The David T. Kearns Center works to increase the educational outcomes of low-income, first-generation college, and underrepresented minority students across the educational pipeline. The academic advisers in the College Programs work with ...

  • Manning & Napier Advisors

    Client Services Coordinator

    3 weeks ago

    Manning & Napier Advisors Rochester, United States

    Summary · We are currently recruiting recent college graduates to join our Growth and Development Team as a Service Coordinator. An individual in this position will gain hands on experience within our Client Services Department, working in-tandem with service teams across sales ...

  • Manning & Napier Advisors

    Client Services Coordinator

    2 weeks ago

    Manning & Napier Advisors Rochester, United States

    Summary · We are currently recruiting recent college graduates to join our Growth and Development Team as a Service Coordinator. An individual in this position will gain hands on experience within our Client Services Department, working in-tandem with service teams across sales ...

  • Education Success Network Inc

    Job Fair Candidates

    2 weeks ago

    Education Success Network Inc Rochester, United States

    Job Description · Job DescriptionDid you recently meet us at a job fair? · Not seeing a position that fits your skills? · Please submit your resume here for future opportunities · Education Success Foundation is a nonprofit organization equipping our community's children to succ ...

  • University of Rochester

    Associate Executive Director, Clinical Materials Services Unit

    2 weeks ago

    University of Rochester Rochester, United States

    GENERAL PURPOSE: · To provide on-site leadership and management of the overall operations of the Clinical Materials Services Unity (CMSU), consisting of approximately 15 team members, with two Directors (Director Operations and Director Quality Assurance) and the clinical trials ...

  • Uncommon Schools

    Primary Teacher

    2 weeks ago

    Uncommon Schools Rochester, NY, United States

    Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff ...

  • Penn Foster Inc

    Senior Data Analyst

    3 weeks ago

    Penn Foster Inc Rochester, United States

    Senior Data Analyst · 7637BR · Finance & Administration · Detailed Job Description · Supports the data and analytic needs of the university, particularly executives and senior administrators, through the management, analysis, and communication of information in meaningful ways t ...

  • University of Rochester

    Sr Residency/Fellowship Admin

    2 weeks ago

    University of Rochester Rochester, United States

    GENERAL PURPOSE: · Serves as an education coordinator and member of the education team providing oversight for the Psychiatry Education Division's clinical and education programs. This includes the oversight of managing all phases of the administrative, recruitment, and orientati ...

  • Rochester Institute of Technology

    IAM Engineer II

    1 week ago

    Rochester Institute of Technology Rochester, United States

    IAM Engineer II · 8876BR · Finance & Administration · ITS Identity and Access Management · Job Summary · RIT is looking for a IAM Engineer II to join the Information Technology Services (ITS) team where we are always on to something amazing The position is part of the Infrastruc ...

  • Colliers Engineering & Design

    Senior Geotechnical Engineer

    3 weeks ago

    Colliers Engineering & Design Rochester, United States

    Overview: · Colliers Engineering & Design seeks a highly motivated individual to join our Geotechnical group. As a Geotechnical Engineer, you will bring your expertise and unique solutions to highly visible and challenging projects. You will also work in a team of dedicated Proj ...

  • Rochester Institute of Technology

    Digital Marketing

    3 weeks ago

    Rochester Institute of Technology Rochester, United States

    Digital Marketing & Communications Specialist · 8552BR · Student Affairs · Assessment, Technology and Communications · Detailed Job Description · Major Responsibilities: · Develop and execute digital marketing strategies to enhance student engagement and promote the RIT student ...