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Supervisor, Office Administration - LosAngeles, United States - University of California Los Angeles
Description
Details
Posted: 19-Nov-23
Location: Los Angeles, California
Type: Full-time
Salary: Open
Categories:
Financial
Staff/Administrative
Internal Number:
Supervisor, Office Administration
University of California Los Angeles
Requisition Number: 40292
Salary: $5,400 – $11,467 Monthly
Position Description:
Strategy, Planning, and Operations leads and manages a large and complex portfolio of IT projects and programs while establishing partnerships and stakeholder engagement efforts with students, faculty, staff, and external partners on behalf of the IT organization. The Strategy, Planning, and Operations Office also manages organizational initiatives and efforts, including general administrative functions, financial management and budgeting, vendor management and licensing, billing, internal communications, department human resources, talent management, and culture development.
This Administrative team within ITS oversees financial management, human resources, and office administration for the department. They collaborate with different departments to reduce IT and business process costs, follow financial best practices, and manage billing for all IT services. Additionally, they handle the day-to-day HR operations for the IT department, including recruitment, training, and performance management. They strive to create a cohesive culture within the IT organization that
promotes excellent service delivery and successful external business interactions.
The Supervisor, Office Administration will be responsible for managing the administrative and support functions within the ITS organization and providing leadership and direction to the team of administrative assistants. The Supervisor will regularly assess performance and efficacy of the office administration team, working with senior ITS leaders to ensure consistent and excellent administrative support is provided. This role will manage the day-to-day operations of the office, including scheduling, workflow, and customer service, and provide guidance on administrative policies and procedures. This will include management of calendars, communications, purchasing, workspace coordination, event planning, and other special projects. The Supervisor will also be responsible for overseeing the management of office resources and ensuring that all office processes are up-to-date and in compliance with university policies and regulations. The Supervisor will develop and implement policies and procedures related to IT administrative functions. They will collaborate with other departments and stakeholders to ensure effective communication and coordination of IT administrative functions.
The Supervisor, Office Administration will positively impact UCLA's operations and culture by enabling IT projects and programs in service of the university's academic mission. This team member will advance the University's mission by delivering exceptional information technology services comprehensively and consistently across faculty, staff, and students. This role will execute UCLA's vision while modeling UCLA's culture and values.
Special Instructions:
This position is eligible for a hybrid work arrangement that includes regular visits to campus as needed (for those who work remotely, travel/lodging expenses are not eligible for reimbursement).
The anticipated pay range for this position is $83,000 – $119,400; the salary is dependent upon the skills and experience of the selected finalist.
NOTE: This position REQUIRES that a RESUME and COVER LETTER be submitted in addition to the application. Please have these two files ready to upload when applying.
For full application instructions and position description, please visit:
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy,
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About University of California Los Angeles
UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.
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