planner ii - Tallahassee, United States - State of Florida

Description

Requisition No:

Agency: Environmental Protection

Working Title: PLANNER II

Pay Plan: Career Service

Position Number:

Salary: Annual Salary: $36, $43, commensurate with experience)

Posting Closing Date: 05/18/2024

Total Compensation Estimator Tool

PLANNER II

State of Florida

Department of Environmental Protection

Division of Waste Management

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to create strong community partnerships, safeguard Florida's natural resources and enhance its ecosystem.

The Work You Will Do:

This position will be responsible for providing contract and procurement support to the Petroleum Restoration Program for the Agency Term Contracts section in the Division of Waste Management. The position is responsible for uploading and tracking the Petroleum Restoration Programs purchase requisition, change orders, comments, and quote performance based cleanup solicitations in addition to assisting with the Contractor Selection Process for the Petroleum Restoration Program. The position includes sections devoted to planning, support, training, and data management. The ideal candidate will possess critical thinking skills and encompass highly effective communication and interpersonal skills with servant leadership characteristics.

The Difference You Will Make:

This position is critical in the cleanup of petroleum contaminated facilities in Florida. The Petroleum Restoration Program (PRP) provides funding to conduct activities to protect the State's natural resources and drinking water along with the health and welfare of the citizens of Florida. The Planner II position will work with the administration, site managers, and industry contractors to provide contract and procurement support to the Petroleum Restoration Program.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida's Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida's Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click );
• Flexible Spending Accounts;
• Tuition waivers;
• And more

For a more complete list of benefits, visit

Pay:

Annual Salary: $36, $43,558.80 (commensurate with experience)

Your Specific Responsibilities:

• This position will conduct studies and evaluations of systems and procedures to assist the Division of Waste Management, Petroleum Restoration Program in operating more efficiently and effectively, and provide program support.
• Provides contract and procurement support to the Petroleum Restoration Program in the Agency Term Contracts section. Incumbent will assist Contract Managers in preparation and tracking amendments and change orders for the Agency Term Contract (ATC) Master Agreements.
• Oversee the development and provision of direct support for the generation of Purchase Requisitions (PR) and Purchase Orders (POs) for the Petroleum Restoration Program (PRP). Purchase Requisition Creator which will include activities such as reviewing scopes of work, schedules of pay items, figures and tables for consistency and formatting.
• Utilizing reviewed documents to create Purchase Requisitions in Ariba On Demand. Working with Site Managers to address issues and corrections in order to submit accurate documents in a timely manner for approval.
• Change Order Processing which will include activities such as reviewing Request for Change documents for consistency and pricing. Utilizing reviewed document to enter changes to executed Purchase Orders in Ariba On Demand. Working with Site Managers to address issues and corrections in order to submit accurate change requests in a timely manner for approval.
• Assist in implementing the Contractor Selection Process for the Petroleum Restoration Program. This includes evaluation of documents submitted to the ATC Contracts Team for Assignment. Evaluation of recommended assignment type. Utilizing the Storage Tank Contamination Monitoring Contractor Selection Formula Forms for the assignment. Downloading rates and importing them into the Schedule of Pay Items workbook. Notifying property owners of selected Contractor. Processing owner rejections of selected Contractor. Offering work to selected Contractor. Processing declines and acceptances of work and notifying site manager when they have an assigned contractor and can move forward with preparing the task assignment and purchase order.
• Trains, mentors and guides less-experienced contract, procurement and purchasing professionals in the Program and, if necessary, PRP support staff on Teams 5 and 6 as well as Contracted Counties. Incumbent will assist with training on Purchasing and Procurement.
• Assist with maintaining tracking of all Purchase Requisition and Change Order assignments and distribution to team staff. Coordinate with staff to determine workload issues and redistribution needs. Working with Site Managers and Procurement to assist in addressing issues and corrections in order to assure PRs and COs are processed and approved in a timely manner for approval.
• Employee will be responsible for updating process and guidance documents associated with PR Creation and will assist with maintaining the tracking of PRs and CO assigned to staff to be created.
• Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of MyFloridaMarketPlace Buyer Portal.
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.
• Knowledge of office policies and procedures.
• Strong organizational skills.
• Skilled in SQL, Microsoft Word, and Excel.
• Skilled in writing, editing and report writing techniques, record keeping and records management.
• Ability to communicate effectively both verbally and in writing.
• Ability to work with public officials, private organizations, and the general public.
• Ability to organize and complete work assignments under pressure of time and shifting priorities.
• Ability to work independently, as well as work well with others.
• Ability to use personal computers.
• Ability to establish and maintain effective working relationships with others.

Required Qualifications:

• An associates degree from an accredited college or university; or Any combination of post-secondary education or verifiable related experience, as described above, for a total of two years.

Contact Information:

Jamie Lopez, Environmental Administrator

Petroleum Restoration Program/Petroleum ATC Contracts

Email:

Phone Number:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.