Executive Assistant, Scripted Series - Los Angeles, United States - Freeform

Freeform
Freeform
Verified Company
Los Angeles, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
The Executive Assistant will provide administrative support leaders on the Scripted team for ONYX Collective, including the SVP. Responsibilities include executive scheduling, travel & expense reports, meeting setup, event planning, and other administrative support as needed.

The position requires a professional communication style, strong attention to detail, excellent organizational skills, and the ability to juggle multiple high-priority requests to meet tight deadlines.

This position requires a high level of integrity and discretion in handling confidential information and professional etiquette to represent and interface with senior executives inside and outside the Company.

Seeking poised self-starters who can anticipate needs, offer creativity to initiate enhancements, drive work products, showcase follow-through, and be a collaborative team player.


Responsibilities:


  • Provide daytoday administrative support to the ONYX Collective Scripted team.
  • Perform administrative duties including, but not limited to, screening and routing phone calls, managing schedules, processing expense reports, and ensuring timely and effective communications.
  • Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, ordering supplies, and processing purchase orders.
  • Coordinate the planning and execution of inperson/virtual events and business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office.
  • Create PowerPoint and Keynote presentations.
  • Manage reports and maintain databases.
  • Support special projects, promotions, events, and programs, as needed.
  • Interface with various internal departments and external organizations.
  • Participate in an administrative team, providing backup to other assistants and contributing to daytoday coverage of administrative duties.

Basic Qualifications:


  • A minimum of 2 years of administrative experience in a highvolume entertainment desk at a studio, network, production company or agency.
  • Strong understanding of the television programming process.
  • Excellent written, verbal, and interpersonal communication skills.
  • Approachable style and ability to effectively and professionally interface with highlevel executives, clients, employees, and business associates, both internal and external.
  • Strong organizational and time management skills.
  • Proven experience in multitasking and working with multiple people and priorities while delivering on highquality results and followthrough.
  • Demonstrates curiosity, business acumen, and a desire to understand the 'big picture'.
  • Demonstrates flexibility and professionalism in an environment where change is constant.
  • Proven ability to handle confidential and sensitive information in a professional manner.
  • Selfstarter, with the ability to work with limited supervision, exercise good judgment, and proactively problem solve.
  • Excellent attention to detail and accuracy.
  • Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote, and Outlook) and SAP.

Preferred Qualifications:


  • Experience supporting seniorlevel executive(s) in a corporate environment preferred.
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