Executive Assistant - Trinity, United States - Tarrant County College

Tarrant County College Trinity, United States

1 week ago

Description

Job Summary

The Executive Assistant position is responsible for providing complex clerical, administrative, and project supporting an assigned leader. This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities

Essential Performance Requirements*

Performs complex administrative and technical functions for the unit
Leads and organizes unit activities and events
Makes technical decisions by applying policies, regulations, and protocol
Manages external stakeholders
Performs high-level, unit-specific tasks
Facilitates work of Administrative Support Staff
Involved with Budget and Grant Management
Prepares and creates memos, emails, invoices, etc.
Leads student support initiatives
Performs assigned duties

Service Excellence

Participates on behalf of the College in external community organizations and associations
Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
Supports the mission, values, goals, and principles of the College

SupervisionWorks under minimal supervision of assigned department leadership

*Performs other related tasks as required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

Associate's degree or 60 college hours and four (4) years' working experience related to the Essential Performance Requirements; or any equivalent combination of education, training, certification, or work-related experience

Preferred Qualifications

Experience working in a college or university setting
Bachelor's degree in Business Administration, Public Administration, Education, or related field
At least one (1) year working experience supporting a senior executive

Knowledge, Skills and Abilities

Skilled in excellent customer service and interpersonal relationships with various audiences
Ability to work effectively in a collaborative environment
Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment

Physical Demands

Ability to bend, stoop, reach, stand, and/or move from one area of the building to another on a regular basis, sit and use a computer for a long period of time
Manual and physical dexterity needed to operate a computer keyboard and handle paper documents
Sufficient near vision acuity to read information appearing on computer display screen, in handwritten forms, and printed on paper
Adequate hearing and verbal abilities to communicate effectively in person and by telephone
Ability to lift and carry a stack of forms and documents weighing up to 20 pounds

Work EnvironmentThis position is typically in an indoor office with little to no workplace hazards. There may be low to moderate noise level.

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