Jobs
>
Scottsdale

    Executive Assistant to CEO - Scottsdale, United States - EQUITRUST

    EQUITRUST
    EQUITRUST Scottsdale, United States

    4 weeks ago

    Default job background
    Description
    The Executive Assistant's primary responsibility is to provide comprehensive executive support to the CEO. The Executive Assistant will be highly organized and conscientious while seamlessly managing and leading shifting priorities with ambiguity. The Executive Assistant will be a trusted liaison between the CEO and internal/external stakeholders, exercising discretion and professionalism in all interactions. The Executive Assistant will effectively manage calendars, expense reports, and travel arrangements on the CEO's behalf while preparing reports, presentations, and correspondence as requested.

    Essential Duties and Responsibilities:

    Executive Assistant Responsibilities
    • Review, update, and manage the CEO's calendar exercise considerable discretion and judgment regarding priorities and effective use of the CEO's time. Regularly arranges meetings, schedules and re-schedules appointments, and follows up with participants to ensure accuracy and effectiveness of the CEO's calendar.
    • Communicates with internal and external stakeholders timely and often.
    • Coordinates and plans travel including flights, hotels, cars, etc. and provides travel itineraries.
    • Monitors schedule and weather for traveling executives and proactively reschedules flights, cars, etc.
    • Tracks and creates expense reports.
    • Manages meeting agendas, attendees, and logistics for meetings, office events, and conferences while anticipating conflicts and solving scheduling issues.
    • Receives and distributes presentations, materials for meetings and conference calls.
    • As needed, participates in meetings, including note-taking. Notes must be organized, and action items distributed and tracked to help drive completion of company and employee deliverables, sending reminders to follow up on outstanding items.
    • Serves as a liaison for key Company and executive-level meetings.
    • Proactively manages projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles.
    • Prioritizes conflicting needs; handles matters expeditiously and proactively follows through on projects to successful completion, often with deadline pressures.
    • Anticipates the support needed by the CEO and plans ahead accordingly.
    • Effectively uses software products to produce requested materials such as correspondence, reports, spreadsheets, charts, graphs, presentation materials, forms, mailing lists, and meeting agendas.
    • Drafts emails, correspondence and other materials and reviews and edits documents.
    • Acts as liaison with other departments and externally when applicable.
    • May handle personal items for executives on an as needed or requested basis.
    Management / Office Responsibilities:
    • Prepares office space accordingly in advance of guest arrivals including office space and office access.
    • Assists in planning and coordinating office events.
    Other Responsibilities:
    • Willingly takes on additional responsibilities as requested to accomplish department and Company objectives.
    • Actively participates and contributes to the goals and objectives of the Company by working collaboratively and fostering a positive and inclusive work environment.
    Skills and Abilities:
    • Proficiency in calendar management, scheduling, and coordinating meetings and appointments.
    • Discretion and confidentiality in handling sensitive information and correspondence.
    • Communicates clearly and interacts with others in a manner that demonstrates professionalism.
    • Ability to anticipate and proactively address the needs of the CEO.
    • Strong problem-solving skills and the ability to adapt to rapidly changing priorities.
    • Self-starter with excellent follow through and time management skills.
    • Advanced proficiency with Microsoft Office products, including Excel, Word, PowerPoint, Outlook, and virtual meeting platforms.
    • Attention to detail and accuracy in preparing reports, presentations, and other documents.
    • Exceptional judgement, decision making and prioritization skills.
    • Adaptable in a rapidly changing environment.
    Training or Work Experience:
    • Minimum 7 years of corporate executive support experience required.
    • 10 years of corporate executive support experience preferred.
    • Experience providing executive support to the CEO of an Insurance, or Financial Services Company preferred.
    Education:
    • High School Diploma or Equivalent required
    • Bachelor's Degree preferred
    Working Conditions:
    • On-Site Location: Scottsdale, Arizona
    • Mostly off-site
    • Business Travel: Travel not required/likely
  • Blue Signal Search

    Assistant to the CEO

    2 weeks ago

    Blue Signal Search Scottsdale, United States

    Assistant to the CEO · Our client is an organization committed to create a fostering and nurturing environment that prioritizes the well-being of its dedicated employees, ensuring its team members can carry out their critical roles with confidence and resilience. By providing a h ...

  • EquiTrust Life Insurance

    Executive Assistant to CEO

    4 weeks ago

    EquiTrust Life Insurance Scottsdale, United States Full time

    Job Details · Description · The Executive Assistant's primary responsibility is to provide comprehensive executive support to the CEO. The Executive Assistant will be highly organized and conscientious while seamlessly managing and leading shifting priorities with ambiguity. Th ...

  • EquiTrust

    Executive Assistant to CEO

    4 weeks ago

    EquiTrust Scottsdale, United States

    The Executive Assistant's primary responsibility is to provide comprehensive executive support to the CEO. The Executive Assistant will be highly organized and conscientious while seamlessly managing and leading shifting priorities with ambiguity. Th Executive Assistant, Executiv ...

  • Cubex LLC

    Executive Assistant To CEO

    2 weeks ago

    Cubex LLC Scottsdale, United States

    Job Description · Job Description​CUBEX is a global provider of healthcare products and services that help animal health and dental surgery practices measurably reduce the total cost of ownership associated with pharmacy and supplies. · Position Overview: We are seeking a highly ...

  • Asset Preservation Wealth & Tax

    Executive Assistant to CEO

    2 weeks ago

    Asset Preservation Wealth & Tax Scottsdale, United States

    Job Summary: · **Responsibilities**: · - Manage the CEO's calendar, including scheduling meetings and appointments for wealth clients · - Collaboration with other departments to prepare materials for client meetings as needed · - Keep client management systems up-to-date with cli ...

  • Southwest Autism Research & Resource Center

    Executive Assistant to the CEO

    3 weeks ago

    Southwest Autism Research & Resource Center Phoenix, United States

    EXECUTIVE ASSISTANT TO THE CEO · Position Summary · The Executive Assistant (EA) will ensure that SARRC's President and CEO is a highly efficient leader in service of the organization's dynamic team, committed Board of Directors, generous donors, strategic partners, and supportiv ...

  • RTA: The Fleet Success Company

    Executive Assistant to CEO

    2 weeks ago

    RTA: The Fleet Success Company Glendale, United States

    Job DescriptionDo you enjoy planning out your day and sticking to the schedule? Do you like organizing trips, meetings, deadlines and keeping them all coordinated? Do you have an uncanny ability to summarize entire conversations in real time? Are you a multi-tasking extraordinair ...

  • Serva Energy, Inc.

    Assistant to CEO and Ea

    3 weeks ago

    Serva Energy, Inc. Tempe, United States

    Job Overview: · Duties include assiting EA with: · - Help maintain CEO's calendar, including scheduling meetings and appointments · - Coordinate travel arrangements and prepare detailed itineraries · - Prepare and edit correspondence, communications, presentations, and other docu ...

  • Miranda Property Development

    Executive Assistant to CEO

    4 weeks ago

    Miranda Property Development Gilbert, United States

    Job Description · Job DescriptionThe Executive Assistant (EA) is a pivotal role. You will be contributing to the overall success of the companies. We are seeking a dynamic professional with excellent verbal and written communication skills, the ability to write and speak clearly, ...

  • CUBEX LLC

    Executive Assistant To CEO

    2 weeks ago

    CUBEX LLC Phoenix, United States Full time

    ​CUBEX is a global provider of healthcare products and services that help animal health and dental surgery practices measurably reduce the total cost of ownership associated with pharmacy and supplies. · Position Overview: We are seeking a highly organized, proactive, and experie ...

  • PEM Real Estate Group

    Executive Assistant to CEO

    9 hours ago

    PEM Real Estate Group Phoenix, United States

    **Position**: Executive Assistant to CEO · **Location**: Phoenix · **Responsibilities**: · **Calendar Management**: · Manage the CEO's professional and personal calendars. · **Personal Assistance**: · Run personal errands for the CEO, including banking, car maintenance, and sched ...

  • CLS Law

    Executive Assistant to CEO

    1 week ago

    CLS Law Phoenix, United States

    Job Overview: · **Responsibilities**: · - Manage the CEO's calendar, schedule appointments, and coordinate meetings · - Coordinate travel arrangements and prepare itineraries · - Assist with event planning and coordination, including booking venues, arranging catering, and managi ...

  • Reimagine Roofing

    Executive Assistant to CEO

    3 weeks ago

    Reimagine Roofing Phoenix, United States

    **Essential Functions**: · - Developing business relationships and scheduling meetings via LinkedIn · - Start-up/Small business LLC formations and Tax Strategies · - Collaborating with third party teams such as VA's or otherwise. · - Supporting new and current employees, as neces ...

  • The Springs of Scottsdale

    Activities Assistant

    3 weeks ago

    The Springs of Scottsdale Scottsdale, United States Full time

    Life Enrichment Assistant (Activities Assistant) - Senior Living · We are seeking for a reliable, fun and outgoing Life Enrichment Assistant to join our team at a large senior living community in Scottsdale, Arizona. Come join a team of dedicated, smart, and caring professionals ...

  • Drake Cement & Materials

    CEO Liaison and Business Coordinator

    1 day ago

    Drake Cement & Materials Scottsdale, United States

    Welcome to the Drake companies: Part of UNACEM NA, the Southwest's leading supplier of cement and aggregate building materials. It is our mission to provide our customers with the highest quality products and services, while maintaining environmental and social responsibility and ...

  • VISTA OTC

    Business Development Manager

    1 day ago

    VISTA OTC Scottsdale, United States

    Vista Advanced is looking for a dynamic, client-focused Business Development Manager able to nurture existing practitioners in, but not limited to Podiatry, Orthopedics, Neurology, Urology, Pain management and other related specialties with the intent of encouraging the recommend ...

  • BARRETT-JACKSON AUCTION CO, LLC

    Manager, Financial Planning

    3 days ago

    BARRETT-JACKSON AUCTION CO, LLC Scottsdale, United States

    Position Purpose: · The Manager, FP&A will work with the Finance and Executive teams on strategy and operations related to budget and financial management, cost benefit analysis, and forecasting. The Manager, FP&A will lead the development and maintenance of business metrics, re ...

  • Immedia

    Operations Coordinator

    1 day ago

    Immedia Scottsdale, United States

    What Immedia Does · Immedia Integrated Technologies is a 20-year-old workplace technology company providing audiovisual and communications technology for commercial applications. We design, build, and support conferencing, learning, entertainment, and marketing technologies for e ...

  • Cardone Ventures

    Director of Strategic Finance

    1 day ago

    Cardone Ventures Scottsdale, United States

    POSITION SUMMARY · The Sr. Director of Strategic Finance will play a pivotal role in the growth of Cardone Ventures by producing key metric-based financial models, dashboards, and conducting continuous synergy reviews across the BuySell company portfolio. Additionally, the Sr. Di ...

  • NetApp

    Manager, Desktop Engineering

    3 weeks ago

    NetApp Scottsdale, United States

    Title: Manager, Desktop Engineering · Location: Research Triangle Park, NC, US, 27709 · Requisition ID: About NetApp · We're forward-thinking technology people with heart. We make our own rules, drive our own opportunities, and try to approach every challenge with fresh eyes. ...