Administrative Secretary Ii - Orange, United States - University of New Haven
Description
Who we are:
The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S.
Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 10,000 students from across the globe.
Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety, and public service.
More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning.
The Administrative Secretary will provide administrative and secretarial assistance of a confidential and semi-complex nature to a Director or above.
The ancillary services and support provided by an administrative department are critical to the overall operation of the University and its many academic departments.
You are:
- Able to communicate effectively orally and in writing in a professional, clear and concise manner.
- Able to maintain discretion and confidentiality of sensitive information.
- Optimistic and approachable when dealing with employees, students, faculty, and the public.
- Able to multitask and appropriately prioritize responsibilities in a fastpaced environment, with strong focus and attention to details and meeting deadlines
- Organized and able to prioritize responsibilities in a fastpaced environment.
- Attentive to details and meeting deadlines.
- Able to work in a collaborative manner with peers and colleagues.
You will:
- Greet visitors and answers telephone calls. Assess nature of business and refers to appropriate individual or department.
- Format, keyboard and proofread correspondence, manuscripts, reports, charts, tables, and other documentation that may be required by the University in the course of business. Assemble attachments and correspondence.
- Review forms, correspondence and documentation to ensure completeness before distribution.
- Coordinate schedules and appointments, and make travel arrangements.
- Arrange conference calls, meetings, seminars, lectures, etc. and provide the requisite administrative, logístical and technical support.
- Attend meetings, take and transcribe notes as required.
- Prepare, process and maintain travel and expense reports
- Prepare appropriate documents for new employees hired into the department, including I9 forms as required.
- Direct, delegate or demonstrate work to students.
- Prepare purchase and work orders.
- Photocopy, Fax, or Scan material.
- Sort and distribute mail
- Compose general correspondence and written material
- Assist with special events planning.
- Order and maintains inventory of supplies.
- Perform other duties as assigned.
You need:
- Experience working in higher education environment is preferred.
- A minimum of four (4) years of secretarial experience.
- Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
- Ability to learn and acquire new data processing skills.
- Ability to type with speed and accuracy.
- Ability to gather, retrieve, organize, and synthesize data in a logical manner.
- Internet navigation skills.
- Good Customer Service skills.
What's In It for You:
- Health &
Welfare Programs:
Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
- Wellness & Fitness: Oncampus Recreation and Fitness Center for employees and families; Employee Assistant Program
- Commitment to
Educational Excellence:
Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
- Employee Discounts on products, services and educational opportunities
- Work/
Life Benefits:
Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year's); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable
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