Database and Events Assistant - Bronx, United States - Mount St. Michael Academy

Description

Primary Duties and Responsibilities:
He/she will maintain and manage our database to ensure accurate constituent records, process gifts, and reconcile with the Business Office

Function as primary database administrator and manage all aspects of the Raiser's Edge including, but not limited to, gift processing, event registration processing, data entry, creating queries, exports, reports and dashboards, as well as list management for events

Responsible for the accurate and timely processing and accounting of gifts for the department.

Reconcile gifts between the Advancement and Finance Offices to ensure accurate and comprehensive data flow between the departments

Coordinate the timely preparation, submission and recording of all acknowledgment letters and gift receipts

Contribute to and maintain policies and procedures that ensure the integrity of all donor data in Raiser's Edge and other data support systems for constituents and donors

Maintain constituent records to include updated contact information, address research, death notices, lost alumni, business, relationship data, and donor related documents with utmost integrity, confidentiality, and accuracy

Import, create and link records for new families and students, including year to year conversion of constituent codes (i.e Student to Alumni0

Coordinate with external offices (i.e. Athletics and Admissions) to collect data to reflect back into Raiser's Edge

Produce daily, weekly, monthly financial reports and requested documentation during yearly audits

Produce lists for various publications including the Annual Report, Mount Monthly, Class Notes, as well as fundraising appeals, alumni outreach, etc.

Assist Advancement staff with preparation and support for events (i.e., Golf Outing, Reunions, Legends Dinner, Hall of Fame) by maintaining guest lists, coordinating communications, managing social media, etc.

Generate and assign event related materials such as name tags, place cards, menus and other event materials

Collaborate with the Advancement team on the planning and execution of both large and small events including site selection, contract negotiation, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up

Provides ongoing support including drafting of event communications, organizing data, files, and materials, compiling information, preparing routine and ad-hoc reports, and responding to requests for assistance

Performs other duties as assigned


Pay:
$50, $55,000.00 per year


Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Evenings as needed
• Monday to Friday
• Weekends as needed

Work Location:
In person